Operations & Logistics Executive

Job Description

Position Summary: The Operations & Logistics Executive will support the day-to-day operational, inventory, logistics, retail coordination, sourcing, and event management activities of UNNATI. The role requires strong organizational skills, attention to detail, coordination with multiple stakeholders, and the ability to manage product movement efficiently across retail outlets, suppliers, events, and customers.

Key Responsibilities

Inventory Management:

• Maintain accurate inventory records for UNNATI Bazar (UB) and Siya products across all clusters except Chitwan.

• Conduct regular stock verification and reconciliation.

• Monitor stock movement between warehouse, retail outlets, exhibitions, and customers.

• Support periodic inventory audits and reporting.

• Review product costing, coding, and inventory records to ensure accuracy.

Logistics & Distribution

• Coordinate receipt, dispatch, and delivery of products from suppliers to warehouse, retail outlets, exhibitions, and customers.

• Ensure timely movement and proper documentation of goods.

• Coordinate transportation and courier services as required.

• Assist in export and inter-location shipment preparation when required.

Product Coding, Tagging & Packaging

• Support product coding and SKU creation.

• Ensure products are properly tagged, labeled, and packaged according to UNNATI standards.

• Maintain records of labeling and tagging status.

• Monitor packaging quality and recommend improvements where necessary.

• Maintain photographic records and visual references of product displays and tagging standards.

Retail Store Coordination

• Maintain regular communication with retail stores and display locations outside Chitwan.

• Monitor stock availability and replenishment requirements.

• Conduct periodic store visits and prepare visit reports.

• Ensure proper product display, branding, and merchandising standards.

• Coordinate with CG Digital, hospitality, and other retail partners regarding stock and display requirements.

Supplier & Artisan Coordination

• Assist in sourcing products and identifying new artisan groups, suppliers, and producer communities.

• Maintain updated records of consignors and suppliers.

• Support comparative costing and price analysis.

• Coordinate procurement of raw materials and products as required.

• Obtain quotations and negotiate routine operational purchases under supervision.

Events, Exhibitions & Market Linkages

• Assist in planning and executing exhibitions, fairs, stalls, and promotional events.

• Coordinate logistics, inventory, setup, dismantling

• Support participation in art exhibitions, residencies, and cultural events.

Reporting & Documentation

• Prepare inventory, logistics, sourcing, and retail visit reports.

• Maintain product master data, costing records, supplier database, and operational documentation.

• Prepare comparative analysis related to pricing, sourcing, and inventory.

• Maintain proper filing of operational records and supporting documents.

Other Responsibilities

• Support implementation of operational systems and process improvements.

• Assist in special projects assigned by the Head of Operations.

• Undertake any other responsibilities related to operations, logistics, inventory, sourcing, retail coordination, and business development support as required.

Qualifications & Experience Education

• Bachelor's degree in Management, Business Administration, or a related field.

Experience

• 1– 3 years of experience in operations, logistics, inventory management, retail coordination, procurement, or related functions.

• Experience in handicrafts, retail, FMCG, social enterprises, or development sector initiatives will be an added advantage.

Skills & Competencies

• Inventory management and stock control.

• Logistics and supply chain coordination.

• Strong organizational and planning skills.

• Attention to detail and documentation.

• Vendor and stakeholder management.

• Basic costing and analytical skills.

• Proficiency in Microsoft Excel, Word, and reporting tools.

• Ability to travel for field visits, exhibitions, and retail coordination.

• Strong communication and interpersonal skills.