Human Resources Clerk

Job Description

Position Title: Human Resources Clerk – All Interested Applicants
Open Period: 07/08/2026 – 07/17/2026
Format MM/DD/YYYY
Vacancy Time Zone: GMT+5.75
Series/Grade: LE – 0305 6
Salary: NPR ₨1,092,237 /Per Year
Work Schedule: Full-time – 40 hours per week
Promotion Potential: LE-6
Duty Location(s): 1 Vacancy in Kathmandu, NP
Telework Eligible: No

For More Info:

HR Section
977-1-4234000
[email protected]

Duties

Under the direct supervision of the Human Resources Management Specialist, the incumbent performs various administrative and Human Resources support functions. The incumbent processes upon arrival/residential visas and diplomatic identity cards for eligible employees and their dependents. The incumbent prepares necessary documents and visits the Ministry of Foreign Affairs, Consular Department, and the Immigration Office to process visas and diplomatic ID cards. The incumbent assists with HR information management and data entry. The incumbent prepares earning/employment certification and processes outside employment paperwork. The incumbent orders and maintains expendable supplies for HR Office use. The incumbent provides visitor support services for HR and manages HRO’s and HR Office event calendar. The incumbent serves as HR timekeeper and back up to other HR team members as and when required.

Qualifications and Evaluations

Requirements:

All selected candidates must be able to obtain and hold a security certificate.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

Two years of university studies is required

Please address this factor in your ERA application under Education.

Evaluations:

You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.

You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. To qualify based on education, you MUST submit the requested transcripts as verification of educational requirement by the closing date of this announcement. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience: Minimum two years of prior work experience in the field of administrative or human resources management is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

These may be tested (Language, Skills and Abilities).

Language: Fluent speaking/reading/writing English is required. Fluent speaking/reading/writing Nepali is required.

Please address this language requirement in your ERA application. Please specify in your application your level of proficiency in ALL languages listed above.

Job Knowledge: Good knowledge of general office operations and procedural requirements pertaining to functions performed in an Administrative or a Human Resources office is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Skills And Abilities: Excellent skills and ability to use various computer applications such as Word, Outlook, Power Point, Excel, SharePoint and designing applications such as Canva, publisher is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Benefits and Other Info

Benefits:

Agency Benefits: The U.S. Mission offers a competitive compensation and benefits package for local employees. Benefits will be explained in detail to the selected candidate during job offer.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.

HIRING PREFERENCE ORDER

1. Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*

2. AEFM / USEFM

3. Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT:  US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS

The following apply to EFMs, USEFMs, and AEFMs only:

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.

• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

The following apply to Locally Employed (LE) staff only:

• Current employees serving a probationary period are not eligible.

• Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

How to Apply:

Applications must be completed and submitted through Electronic Recruitment Application (ERA).

To apply, please click the “APPLY TO THIS VACANCY” button, create or log-in to your ERA account and begin the application process. For an instructional video on how to apply click here.

For information on ERA and detailed instructions on how to apply, please visit the ERA information page in our internet site below:

ERA information page-Internet site:

https://np.usembassy.gov/jobs/

Paper or e-mailed applications are not accepted.

Please address all relevant experience, education, language skills (both English & Nepali), and job-related skills or requirements in your application.

You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

To request a reasonable accommodation, please contact the HR Office.

Required Documents:

Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position.

All Applicants:

• Proof of Citizenship

• Education Transcript

• Other Documents (e.g. Trainings, Experience Certificates etc.)

• List of References

In addition, Eligible Family Member (EFM) Applicants must submit:

• Copy of Sponsor’s Travel Orders/Assignment Notification (or equivalent)

• Passport copy

• DD – 214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• SF-50 (if applicable)

Next Steps: Applicants who are invited to take a language, skills, or who are selected for an interview will be contacted via email.

The HR Office will contact successful applicants. For more information on applying for jobs or employment with us, please visit the U.S. Mission website

https://np.usembassy.gov/jobs/

Thank you for your application and your interest in working at the U.S. Mission in Nepal, Kathmandu.