The Accounts & Billing Officer is responsible for managing financial transactions, preparing invoices, maintaining billing records, and ensuring accurate accounting documentation. The role involves handling billing operations, coordinating with internal and external stakeholders, and supporting overall financial management activities.
Key Responsibilities:
Billing & Invoicing:
- Prepare and issue invoices, bills, receipts, and payment documents.
- Verify billing details, pricing, taxes, and transaction records.
- Maintain accurate records of invoices, payments, and outstanding balances.
- Follow up on pending payments and support collection activities.
- Resolve billing-related queries from clients and internal teams.
Accounts & Financial Operations:
- Maintain daily accounting entries and financial records.
- Record sales, expenses, payments, and receipts accurately.
- Assist in accounts payable and accounts receivable activities.
- Perform bank reconciliation and verify financial transactions.
- Support preparation of financial reports and statements.
Documentation & Compliance:
- Maintain proper filing of invoices, vouchers, and financial documents.
- Ensure compliance with company accounting policies and procedures.
- Assist during audits by providing required financial records.
- Ensure confidentiality of financial information.
Coordination & Reporting:
- Coordinate with sales, operations, vendors, and clients regarding billing matters.
- Prepare regular billing and accounts reports.
- Monitor payment status and update management.
- Support improvement of billing and accounting processes.
