The Accounts & Administration Officer is responsible for managing financial records, accounting activities, administrative operations, and ensuring smooth day-to-day functioning of the organization. The role involves maintaining accurate financial documentation, supporting management activities, coordinating office operations, and ensuring compliance with organizational policies.
Key Responsibilities:
Accounts & Finance:
- Maintain daily accounting records, vouchers, invoices, and financial documents.
- Handle accounts payable and receivable activities.
- Prepare and verify bills, invoices, receipts, and payment records.
- Assist in preparing financial reports, statements, and budgets.
- Perform bank reconciliation and monitor cash flow.
- Maintain accurate filing systems for financial documents.
- Support payroll processing and employee expense management.
- Ensure compliance with accounting procedures and company policies.
Administration:
- Manage daily office administrative activities and operations.
- Maintain office records, documentation, and correspondence.
- Coordinate meetings, appointments, and internal communications.
- Manage office supplies, inventory, and procurement activities.
- Assist HR and management with employee documentation and administrative tasks.
- Coordinate with vendors, clients, and external stakeholders.
- Ensure proper maintenance of office facilities and resources.
Reporting & Compliance:
- Prepare regular administrative and financial reports.
- Ensure timely submission of required documents and reports.
- Follow organizational policies, procedures, and legal requirements.
