Payroll Officer

Job Description

Company: Global Job Pvt.Ltd

Location: Star Mall, Putalisadak

Position: Payroll Officer (Outsource Lead)

Major Duties and Responsibilities:

1. CV Sourcing

· Conducting thorough searches to identify suitable candidates for

various positions.

· Building and maintaining a talent pipeline for current and

future hiring needs.

2. Documentation Management

· Providing appointment letters, release letters, termination

letters, warning letters, SSF release letters, salary certificates, experience

letters, and PF release letters.

· Ensuring accurate and timely documentation for all HR processes.

3. Communication Handling

· Managing email responses efficiently and professionally.

· Handling phone calls, addressing inquiries, and providing

information as needed.

4. Payroll, Overtime and Transfer Sheet Preparation

· Besides other companies, creating salary payroll and transfer

sheets

5. ID Card and Stationery Submission

· Issuing ID cards, visiting cards, letterheads, and envelopes as

required.

6. Insurance and Claim Management

· Updating insurance records for employees.

· Handling medical and other claims for outsourced staff.

7. SIM Recharge

· Managing SIM card recharges for staff members.

8. Issue Resolution

· Addressing and resolving issues related to outsourced staff by

coordinating with authorized personnel.

9. Staff Details Update

· Ensuring the accuracy and completeness of staff details.

10. Supply Management

· Sending cleaning materials to 8 branches of ICFC finance every

month.

11. Expiry Date Notification

· Providing information related to the expiry date of outsourced

staff to the concerned company.

12. Expression of Interest (EOI) Submission

· Preparing and submitting Expressions of Interest (EOIs) on

behalf of the company.

13. Agreement Renewal

· Sending agreements for renewal and ensuring timely completion.

14. Interview Coordination

· Organizing interviews with external companies as part of the

hiring process.

15. Social Security Fund (SSF) and Provident Fund (PF) Management

· Facilitate the creation of SSF IDs for eligible employees.

· Ensure accurate documentation and submission to the relevant

authorities.

· Manage the timely and accurate monthly deposits for SSF and PF

contributions.

· Keep detailed records of contributions and transactions.

· Prepare and issue SSF and PF release letters for employees as

needed.

· Ensure compliance with legal requirements and company policies.

16. Staff Replacement

· Coordinate and provide replacement staff as per the company's

requests.

· Maintain a pool of qualified candidates for quick deployment.

· Liaise with hiring managers to understand replacement needs.

· Facilitate smooth transitions between outgoing and incoming

staff.

17. Petty Cash Handling

· Handle petty cash disbursements and reconciliations.

· Maintain accurate records of petty cash transactions.

· Monitor and track petty cash expenses, ensuring compliance with

company policies.

· Provide timely reports on petty cash utilization.