Admin Officer

Job Description

For Education Sector

• Routinely inspection and supervision of overall building
• Routinely inspection of (1) Painting, (2) carpeting, (3) curtain, (4) Air condition, (5) new space for additional staff, (6) defective of kitchen utensil, (7) defective of gas stove, (8) lights, fan (9) heater (10) repair of AC/photocopy machine (11) water dispenser (12) plumbing and drainage system
• Supervising the work of admin assistant, security guard, gardener, plumber and electrician
• Inspecting the requirement of any repair, maintenance and renovation, coordinate with vendors and supervise the work done by them
• Checking the electric meter on a monthly basis and report to the finance department for timely payment
• Coordinating for relocation of office assets and seat arrangements for new staff
• Collecting rent from tenants, involve in insurance, legal and governmental works as and when required
• Handling bank related transactions like bank deposits, visiting tax office
• Assisting in internal branding, event coordination and management, market intelligence and providing marketing support to branches as and when required
• Coordinating with Vendor and act as a liaise for payment of vendors of marketing department
• TRF Pickup
• Preparing the PO and get it verified From HOD,CFO and Finance
• Coordination with vendor for timely delivery of the goods
• Act as a Material controller to keep the goods in proper places and stores
• Keep the record of the goods relocation
• Overall assistance to Marketing, Academics, Finance and HR department as instructed by the department heads
  
  

For Health Care Sector

• Administrative Operations
  
  

Assist in the daily administrative functioning to ensure uninterrupted workflow.

Provide administrative support to all departments including but not limited to laboratory, reception, accounts, and management of the Alfa Beta Group of companies as assigned by the reporting supervisor.

Address routine operational and administrative issues promptly.

• Documentation & Record Management
  
  

Maintain systematic physical and digital filing systems for administrative and operational documents.

Safeguard vendor contracts and regulatory compliance documents.

• Procurement & Inventory Management
  
  

Handle procurement of office supplies, medical consumables, and laboratory materials as per requirements.

Monitor stock levels and maintain inventory registers to prevent shortages or wastage.

Obtain quotations, process purchase orders, and coordinate with vendors for timely delivery.

Ensure cost-effective purchasing and proper stock control practices.

• Vendor & Facility Coordination
  
  

Liaise with vendors and service providers for housekeeping, maintenance, utilities, and equipment servicing.

Schedule routine preventive maintenance of lab equipment and facility infrastructure.

Track vendor performance and ensure quality service delivery.

• Reporting & Data Management
  
  

Prepare and maintain daily, weekly, and monthly OPD (Out-Patient Department) reports, including patient flow, service utilization, and operational statistics.

Align test outsourcing in co-ordination with lab team and respective stakeholders for accurate record keeping. Prepare Outsourced Test Reports by coordinating with external laboratories and partners.

Track outsourced tests to ensure timely processing, receipt of results, billing accuracy, and proper documentation.

Keep record of pricing of all major institutions of similar nature and update on timely manner.

• Health Camps, Outreach & Logistics Support
  
  

Assist in organizing health camps, awareness programs, and community outreach initiatives.

Provide complete logistical coordination, including venue arrangements, transportation, supplies, equipment, staff coordination, and on-site administrative support.

Pre and post camp reporting.

• Compliance, Safety & Hygiene
  
  

Ensure adherence to safety, hygiene, infection control, and biomedical waste management protocols.

Support implementation of SOPs, clinic policies, and healthcare regulatory standards.

Ensure cleanliness and safety standards across administrative and operational areas.

• General Support
  
  

Support front desk or operational teams during peak hours when required.

Perform additional administrative duties assigned by the Admin Manager or Management.

Contribute to continuous improvement of administrative systems and processes.

• Annual Renewals
  
  

Keep track of annual renewals such as insurance, ward renewals, license renewals and make sure renewals are done before the expiration of timelines.