Human Resources Officer

Job Description

Job Purpose:

To promote core values and enable business success through planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

Key Responsibility Area (KRA):

1.     Talent Acquisition / Recruitment / Letter Preparation

·        Sourcing of quality profiles from database/Job Portal/recruitment agency as per business requirements plan.

·        Prepare job announcement and advertisements.

·        Fix up an appointment with HOD and lined up shortlisted candidates for an interview.

·        Ensure all position duly approved by hiring committee through HRF & JD.

·        Letter - Offer, Appointment, Contract and if any other as per requirement.

2.     PIS / Induction / Joining / Orientation / Personal File Management

·        Ensure Joining formality, Induction & orientation in sound and effective manner.

·        Employee PIS Information to be update in HRM System

·        Ensure employees Personal file to be update as per checklist before allotment of appointment letter.

3.     Correspondence and Communication

·        Create written and verbal communication for notice / circular / Code of Conduct

4.     Probation & Confirmation Review / Exit Process

·        Preparing Probation Period Review Form & MIS

·        Schedule the Probation / Service Contract Renewal

·        Coordinating with HODs for timely completion

·        PIP and Extension Letter Generation

·        Complete Exit Process: Resignation / Handover – Takeover / Clearance Form and settle the final payments.

·        Letter – Exit Letter (RF/SSF) / Experience Letter

5.     Compensation & Benefits

·        Ensure best remuneration is offered to the new joinees.

·        Support for the compensation and benefits task to the reporting supervisor.

·        Verifying the contractor, security and vendors agreement & bills and update reporting supervisor.

·        Salary advance & Loan, Reimbursement, Canteen & any other bills to be verified.

6.     Time Office

·        Employee time office mgmt., attendance reconciliation, Leave & overtime calculation

·        Field work verification & missed punch in coordination with line manager.

·        Update Shift and monitor for Absenteeism

7.     Payroll & Statutory Compliance

·           Payroll Process, SSF, CIT Calculation on timely and generate challan and submission.

·           Calculate Annual Salary Grade, Draft Annual Holiday, Dashain Allowance,

·           Calculate Leave Encashment and disbursement to employees

·           Prepare Labour Audit and Submit on timely.

·           Update minimum wages changes, calculate cost and forward for the approval.

·           Ensure National Holiday Payment on timely

·           Calculate the F&F for the final Settlement.

·           Assist for the Bonus Calculation if applicable.

8.     Insurance Claim

·           Initiate insurance claim process in a timely and accurate manner.

9.     Grievance Handling & Disciplinary action

·        Handle & Maintaining records related to grievances and disciplinary actions.

10. Others HR operations

·        Plan & execute of Appraisal System of employees in coordination with Mgmt. / HODs

·        Monthly Ncell Payment List finalization and coordinate to the account for payment

·        Coordinate with account for the payment of Sales & Non – Sales Employees Reimbursement

·        Indian Employee Registration in Indian Embassy

·        Facilitate for ID Card - Business Card

11. Report: Preparing Monthly HR MIS report and Daily Manpower & weekly report.

12. Qualification: BBA/MBA - Graduate.

13. Experience: Minimum 2 years Experience & knowledge about the Labour Act of Nepal.