Admin Executive

Living Things Design Pvt. Ltd. is looking for a responsible, confident, and organized Admin Assistant to support day-to-day office administration, documentation, coordination, procurement, and record management. The ideal candidate should be capable of handling multiple administrative tasks and communicating professionally with clients, suppliers, and internal teams.

Key Responsibilities

• Manage daily office administration, documentation, filing, and record keeping.
• Prepare and maintain quotations, invoices, purchase documents, letters, reports, and other official documents.
• Handle phone calls, emails, correspondence, meetings, appointments, and follow-ups.
• Coordinate with clients, suppliers, vendors, and internal departments.
• Assist with purchasing and supplier coordination, including quotations, deliveries, and payment follow-ups.
• Maintain records of office supplies, inventory, assets, and incoming/outgoing materials.
• Prepare and update daily, weekly, and monthly administrative reports.
• Maintain accurate Excel sheets, databases, and digital/physical files.
• Assist management and project teams with administrative and operational requirements.
• Support visitors and customers professionally and help maintain a smooth office environment.
• Ensure accuracy, confidentiality, and timely completion of assigned tasks.

• Bachelor’s degree or equivalent qualification preferred.
• Excellent English speaking, writing, and communication skills.
• Strong documentation and record-keeping skills.
• Minimum 5 years of mandatory experience in Administration.
• Comprehensive understanding of administrative roles, responsibilities, and day-to-day operations.
• Strong organizational, coordination, and problem-solving skills.
• Good computer/MS Office skills.
• Professional, responsible, and proactive approach.

Ideal Candidate

A mature and dependable professional who can take ownership of administrative responsibilities, coordinate confidently with different stakeholders, and ensure the smooth and organized operation of the office.