Admin Assistant

Living Things Design Pvt. Ltd. is looking for a responsible, confident, and organized Admin Assistant to support day-to-day office administration, documentation, coordination, procurement, and record management. The ideal candidate should be capable of handling multiple administrative tasks and communicating professionally with clients, suppliers, and internal teams.

Key Responsibilities

• Manage daily office administration, documentation, filing, and record keeping.
• Prepare and maintain quotations, invoices, purchase documents, letters, reports, and other official documents.
• Handle phone calls, emails, correspondence, meetings, appointments, and follow-ups.
• Coordinate with clients, suppliers, vendors, and internal departments.
• Assist with purchasing and supplier coordination, including quotations, deliveries, and payment follow-ups.
• Maintain records of office supplies, inventory, assets, and incoming/outgoing materials.
• Prepare and update daily, weekly, and monthly administrative reports.
• Maintain accurate Excel sheets, databases, and digital/physical files.
• Assist management and project teams with administrative and operational requirements.
• Support visitors and customers professionally and help maintain a smooth office environment.
• Ensure accuracy, confidentiality, and timely completion of assigned tasks.

• Bachelor’s degree or equivalent qualification preferred.
• Prior experience in administration, office management, documentation, procurement, or coordination is preferred.
• Good knowledge of MS Office, particularly Word and Excel.
• Strong communication, coordination, and interpersonal skills.
• Good documentation, organizational, and record-keeping abilities.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Confident, professional, responsible, and detail-oriented.
• Ability to work independently as well as effectively within a team.

Ideal Candidate

A mature and dependable professional who can take ownership of administrative responsibilities, coordinate confidently with different stakeholders, and ensure the smooth and organized operation of the office.