To ensure accurate and timely payroll processing, statutory compliance, and client billing by managing end-to-end payroll inputs, invoicing, and consultant lifecycle processes.
Key Responsibilities
1. Payroll Execution
Process monthly payroll accurately and within deadlines.
Verify timesheets, claims, deductions, and adjustments.
Generate and distribute payslips.
Prepare payroll reports and maintain payroll records.
2. Statutory Compliance
Process statutory payments (EPF, taxes, and other applicable contributions) on time.
Maintain payroll compliance in line with regulatory requirements.
Ensure proper documentation and audit trail for all payroll activities.
3. Consultant Lifecycle Management
Manage onboarding, changes, and offboarding of consultants.
Update contracts, compensation details, extensions, and terminations.
Ensure 100% accuracy in consultant data and records.
4. Payroll Input Preparation
Compile payroll inputs including timesheets, unpaid leaves, prorated salaries, and claims.
Identify and flag discrepancies before payroll processing.
5. Billing & Invoicing
Prepare and issue accurate client invoices in a timely manner.
Coordinate with Finance for billing and revenue reconciliation.
Ensure alignment between payroll data and billing records.
6. Documentation & Compliance
Verify contracts, IDs, and required documents.
Maintain organized, audit-ready records for payroll and billing.
7. Offboarding & Closure
Process consultant exits, including payroll closure and documentation.
Issue stop payments and archive records systematically.
8. Coordination & Reporting
Collaborate with internal teams (Client Success, Delivery, Finance) to resolve issues.
Support smooth workflow across payroll, billing, and compliance processes.
Job Specification
Bachelor’s degree in Finance, Accounting, or related field.
1–3 years of experience in payroll, billing, or finance operations.
Strong understanding of payroll processes and statutory compliance.
Proficiency in MS Excel and accounting/payroll systems.
Familiarity with invoicing and reconciliation processes.
Ability to manage multiple tasks and deadlines efficiently.
To ensure accurate and timely payroll processing, statutory compliance, and client billing by managing end-to-end payroll inputs, invoicing, and consultant lifecycle processes.
Key Responsibilities
1. Payroll Execution
Process monthly payroll accurately and within deadlines.
Verify timesheets, claims, deductions, and adjustments.
Generate and distribute payslips.
Prepare payroll reports and maintain payroll records.
2. Statutory Compliance
Process statutory payments (EPF, taxes, and other applicable contributions) on time.
Maintain payroll compliance in line with regulatory requirements.
Ensure proper documentation and audit trail for all payroll activities.
3. Consultant Lifecycle Management
Manage onboarding, changes, and offboarding of consultants.
Update contracts, compensation details, extensions, and terminations.
Ensure 100% accuracy in consultant data and records.
4. Payroll Input Preparation
Compile payroll inputs including timesheets, unpaid leaves, prorated salaries, and claims.
Identify and flag discrepancies before payroll processing.
5. Billing & Invoicing
Prepare and issue accurate client invoices in a timely manner.
Coordinate with Finance for billing and revenue reconciliation.
Ensure alignment between payroll data and billing records.
6. Documentation & Compliance
Verify contracts, IDs, and required documents.
Maintain organized, audit-ready records for payroll and billing.
7. Offboarding & Closure
Process consultant exits, including payroll closure and documentation.
Issue stop payments and archive records systematically.
8. Coordination & Reporting
Collaborate with internal teams (Client Success, Delivery, Finance) to resolve issues.
Support smooth workflow across payroll, billing, and compliance processes.
Bachelor’s degree in Finance, Accounting, or related field.
1–3 years of experience in payroll, billing, or finance operations.
Strong understanding of payroll processes and statutory compliance.
Proficiency in MS Excel and accounting/payroll systems.
Founded in 2002 as a telecom consultancy firm, Hexa Business has gone from strength to strength and quickly pivoted to provide end-to-end HR solutions for businesses operating in the BPO, Telecommunications, Tech and Banking verticals. With a proven track record and commitment to success, we’re the leading partner for businesses looking for expert, reliable and high-quality staffing solutions.
