Payroll & Billing Associate
- No. of Openings 1
- Industry HR Consulting Firm
- Category Accounting and Finance
- Location Kumari Marg-1 Naxal, Kathmandu District
- Job Level Junior Level
- Salary Nrs. 25K-30K Monthly (Negotiable)
- Education Level Bachelors (Finance, Accounting, or related field)
- Desired Candidate Both(Female, Male)
- Experience 1 + year
- Expiry date Apr 10, 2026 (13 days left)
- Skills Accounting, Financial Management, Billing, VAT, TDS, Payroll Management
Job Description
To ensure accurate and timely payroll processing, statutory compliance, and client billing by managing end-to-end payroll inputs, invoicing, and consultant lifecycle processes.
Key Responsibilities
1. Payroll Execution
- Process monthly payroll accurately and within deadlines.
- Verify timesheets, claims, deductions, and adjustments.
- Generate and distribute payslips.
- Prepare payroll reports and maintain payroll records.
2. Statutory Compliance
- Process statutory payments (EPF, taxes, and other applicable contributions) on time.
- Maintain payroll compliance in line with regulatory requirements.
- Ensure proper documentation and audit trail for all payroll activities.
3. Consultant Lifecycle Management
- Manage onboarding, changes, and offboarding of consultants.
- Update contracts, compensation details, extensions, and terminations.
- Ensure 100% accuracy in consultant data and records.
4. Payroll Input Preparation
- Compile payroll inputs including timesheets, unpaid leaves, prorated salaries, and claims.
- Identify and flag discrepancies before payroll processing.
5. Billing & Invoicing
- Prepare and issue accurate client invoices in a timely manner.
- Coordinate with Finance for billing and revenue reconciliation.
- Ensure alignment between payroll data and billing records.
6. Documentation & Compliance
- Verify contracts, IDs, and required documents.
- Maintain organized, audit-ready records for payroll and billing.
7. Offboarding & Closure
- Process consultant exits, including payroll closure and documentation.
- Issue stop payments and archive records systematically.
8. Coordination & Reporting
- Collaborate with internal teams (Client Success, Delivery, Finance) to resolve issues.
- Support smooth workflow across payroll, billing, and compliance processes.
Job Specification
- Bachelor’s degree in Finance, Accounting, or related field.
- 1–3 years of experience in payroll, billing, or finance operations.
- Strong understanding of payroll processes and statutory compliance.
- Proficiency in MS Excel and accounting/payroll systems.
- High attention to detail and accuracy.
- Strong coordination and communication skills.
Preferred Skills
- Experience handling consultant/contract-based workforce payroll.
- Familiarity with invoicing and reconciliation processes.
- Ability to manage multiple tasks and deadlines efficiently.
About Company
Founded in 2002 as a telecom consultancy firm, Hexa Business has gone from strength to strength and quickly pivoted to provide end-to-end HR solutions for businesses operating in the BPO, Telecommunications, Tech and Banking verticals. With a proven track record and commitment to success, we’re the leading partner for businesses looking for expert, reliable and high-quality staffing solutions.
