Store & Inventory Officer

The Store In-Charge is responsible for ensuring the accurate receipt, verification, storage, handling, movement, and inventory control of medicines and other products within the company store. The role is critical in maintaining inventory accuracy, minimizing losses, ensuring compliance with inventory management standards, and supporting uninterrupted business operations.

Key Responsibilities

Goods Receipt & Verification

• Receive goods delivered from transporters and ensure timely unloading.
• Verify all incoming consignments against purchase orders, supplier invoices, delivery challans, and transport documents.
• Inspect goods for quantity, quality, and physical condition upon receipt.
• Identify and immediately report any transport damage, shortages, excess quantities, or discrepancies to the concerned department.

Stock Inspection

• Open and verify the contents of cartons against supplier invoices and packing lists.
• Ensure the correct products, batch numbers, quantities, manufacturing dates, and expiry dates are received.
• Report any incorrect or damaged items without delay.

Inventory Storage

• Store medicines and other products systematically according to established storage procedures.
• Maintain proper product identification, labeling, and organized storage locations.
• Ensure storage conditions comply with company standards and regulatory requirements.

Inventory Management

• Follow the First Expiry, First Out (FEFO) inventory management principle at all times.
• Monitor stock levels to prevent shortages, overstocking, or stock deterioration.
• Conduct routine physical stock checks and assist in inventory audits.

Material Issue

• Ensure timely issuance of required medicines and products to the main shop or requesting departments.
• Verify issued quantities and maintain accurate issue records.
• Avoid delays that may affect business operations.

Stock Planning

• Prepare and arrange stock requirements for the following business day in advance.
• Coordinate with concerned departments to ensure product availability.

Purchase Entry Verification

• Recheck purchase entries recorded in the inventory system against supplier invoices.
• Ensure accuracy of product details, quantities, batch numbers, expiry dates, and purchase prices.
• Report discrepancies for immediate correction.

Expiry Management

• Regularly inspect inventory to identify near-expiry and expired products.
• Segregate such products from saleable inventory.
• Maintain proper records of expiry stock.

Expiry Return Support

• Assist in preparing and processing expiry-return documentation and physical returns to suppliers whenever primary store responsibilities permit.
• Coordinate with the purchasing and accounts departments as required.

 Documentation & Compliance

• Maintain accurate records of receipts, issues, transfers, damages, shortages, and returns.
• Ensure compliance with company policies, inventory procedures, and applicable regulatory requirements.
• Support internal and external audits by providing required documentation.