Finance and Admin Coordinator

Position: Finance and Admin Coordinator

The Why: NEPAL aspires to graduate from least developing country to a lower middle-income country by 2026. However, the development community’s excessive focus today on socio-political empowerment has not yielded the desired economic transformation. In reaching the 2026 national target, shall we wait for institutions of power to become accountably productive or shall we bolster innovations of people to bring inclusive prosperity? And, shall we strengthen grassroots-government collaboration in shaping an equal and enterprising future?

The How: DAAYITWA, with a focus on economic empowerment, envisions an enterprising Nepal where every youth has opportunities for a prosperous future. Daayitwa is a part of the Daayitwa Abhiyaan (DA) which consists of four organizations: Daayitwa, Governance Lab, Nepal Leadership Academy based in Nepal and Nepal Rising (Daayitwa-US) based in the U.S. Inspired by shared values of innovation, collaboration, and service, it promotes the socio- economic development of Nepal. The movement fosters inclusive and equitable economic growth by accelerating grassroots innovations, strengthening government institutions, and revitalizing a virtuous cycle of democracy and development through grassroots-government collaboration.

Our focus Areas:

1. Enterprise-led employment creation

2. Design evidence-based policies for improved decision-making

3. Build state capability for effective policy implementation

4. Foster stakeholder collaboration for governance innovations

Finance and Administration Coordinator will play a key role in ensuring effective financial management and administrative operations across Daayitwa Abhiyaan (DA) and its initiatives.Daayitwa, Governance Lab, Nepal Leadership Academy, and Nepal Rising. Working directly with the Executive Director and Program Director across DA, the Finance and Administrative Coordinator will provide strategic leadership in day-to-day finance and administration functions for multiple programs, coordinating closely with program and field teams, and supporting compliance, reporting, and organisational systems.

Key Responsibilities

A. Financial Management

•  Maintain accurate financial records, including cash book, ledger, subsidiary ledger, and fixed asset register

• Prepare financial reports and supporting documents as required by management and donors in a timely and systematic manner

•  Consolidate financial data and produce donor-mandated reports

• Prepare annual budgets and financial forecasts

•  Provide support in budgeting for project proposals

• Manage accounts payable, including payroll processing and timely payments

•  Set up and manage a petty cash system

• Conduct monthly bank reconciliation and report discrepancies

•  Maintain proper records of funds received, spent, and balances

B. Accounting and Audit

•  Perform monthly bookkeeping tasks

•  Coordinate with external accountants and auditors for audits and financial reporting

•  Ensure timely completion of organizational and project audits

•  Support preparation of financial reports for the management.

C. Administrative Management

•  Oversee general office administration, including procurement, inventory, and record management

• Maintain updated office inventory and asset registers; guide field offices to do the same

•  Manage administrative processes such as events, logistics, banking transactions, and payroll support

•  Administer annual maintenance contracts and office systems

D. Procurement and Contract Management

•  Manage procurement processes in line with organizational policies

•  Negotiate, finalize, and administer contracts and purchase orders with vendors

•  Monitor procurement compliance across the organization

E. Compliance and Coordination

•  Ensure compliance with government regulations, including tax and social security requirements

• Liaise with government departments, banks, auditors, tax agents, and legal advisors

•  Ensure all employees are registered with relevant authorities and statutory deductions are made

•  Support program teams in complying with donor contractual and financial guidelines

•  Monitor budget vs. expenditure and coordinate with program staff on variances

F. Reporting and Systems

•  Develop and maintain a monthly financial reporting mechanism

•  Provide regular financial updates to management and stakeholders

• Ensure adherence to organizational policies, procedures, and internal controls

•  Recommend improvements to financial and administrative systems

G. Other Duties

• Perform any other tasks assigned by the Line 

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