HR & Administration Officer

Job Purpose

The HR & Administration Officer will be responsible for supporting and managing human resource and administrative functions at the Hetauda plant. The role ensures smooth workforce operations, compliance with labor laws, effective attendance and payroll coordination, and overall administrative support in a factory/manufacturing environment.

Key Responsibilities

Human Resource Functions

• Handle day-to-day HR operations including recruitment support, onboarding, and employee documentation.

• Maintain employee records, HR files, and personnel databases accurately.

• Support performance management, employee engagement, and workplace discipline processes.

Attendance & Leave Management

• Monitor daily attendance, shift records, and leave tracking for plant employees.

• Ensure accurate reporting of attendance data for payroll processing.

Payroll Coordination

• Coordinate with accounts/finance team for payroll preparation and salary processing.

• Assist in managing overtime, allowances, deductions, and benefits administration.

Labor Law Compliance

• Ensure compliance with Nepal labor laws, factory regulations, and company HR policies.

• Support management in handling employee grievances and labor-related issues.

Administration & Coordination

• Manage administrative activities including office supplies, facility support, and plant-level coordination.

• Assist in organizing staff welfare programs, trainings, and internal communications.

• Coordinate with different departments to ensure smooth operational workflow.

Reporting & Documentation

• Prepare HR reports related to manpower, attendance, leave, and employee status.

• Support audits and inspections related to HR and administration.

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.

Experience Requirements

• Minimum 2+ years of experience in HR/Admin functions.

• Factory or manufacturing background is highly preferred.

Skills & Competencies

Core Skills

• Human Resource Management

• Administration & Office Coordination

• Payroll Coordination

• Attendance & Leave Management

• Labor Law Compliance

Personal Skills

• Strong communication and interpersonal abilities

• Good coordination and problem-solving skills

• Ability to work under pressure in a plant environment

• High level of confidentiality and professionalism