Administration Manager

Job Description

Position Summary

The Administration Manager is responsible for planning, organizing, and managing the overall administrative functions of Sajilo Net Pvt. Ltd. The role ensures efficient office operations, maintains company facilities and assets, oversees vendor management, supports HR and departmental operations, and ensures compliance with company policies and applicable laws. The Administration Manager plays a key role in creating a productive, safe, and professional working environment.

Key Roles and Responsibilities

• Office Administration
• Manage day-to-day administrative operations across all branches and departments.
• Ensure smooth office functioning and operational efficiency.
• Develop, implement, and improve administrative policies and procedures.
• Monitor office cleanliness, maintenance, and workplace standards.
• Supervise reception, housekeeping, security, and administrative support staff.
• Facility & Asset Management
• Manage company facilities, office infrastructure, and utilities.
• Maintain records of company assets and coordinate periodic asset verification.
• Ensure preventive maintenance of office equipment, furniture, and facilities.
• Coordinate office renovations and infrastructure improvements when required.
• Procurement & Vendor Management
• Oversee procurement of office supplies, furniture, equipment, and administrative materials.
• Source and negotiate with vendors to obtain quality products and services at competitive prices.
• Manage vendor contracts, renewals, and service-level agreements.
• Monitor vendor performance and resolve service-related issues.
• Fleet & Transportation Management
• Supervise company vehicles and transportation operations.
• Monitor fuel consumption, maintenance schedules, insurance, and vehicle documentation.
• Ensure proper utilization and compliance with transportation policies.
• Budget & Cost Control
• Prepare and manage the annual administration budget.
• Monitor administrative expenses and implement cost-saving initiatives.
• Ensure efficient utilization of company resources.
• Compliance & Risk Management
• Ensure compliance with company policies, labor regulations, and statutory requirements.
• Maintain administrative records and documentation.
• Support audits by providing necessary documentation and reports.
• Implement workplace health, safety, and security standards.
• HR & Employee Support
• Coordinate with the Human Resources Department regarding employee facilities and administrative support.
• Manage office space allocation and workplace arrangements.
• Support employee engagement activities and company events.
• Ensure employee ID cards, access control, and office logistics are properly managed.
• Event & Travel Management
• Organize company meetings, conferences, training sessions, and official events.
• Coordinate travel arrangements, accommodation, and transportation for employees and visitors.
• Reporting
• Prepare monthly administrative reports.
• Monitor departmental KPIs and operational performance.
• Present recommendations for process improvements to management.
  
  

Key Performance Indicators (KPIs)

• Office operational efficiency.
• Administrative budget adherence.
• Vendor performance and service quality.
• Asset management accuracy.
• Timely procurement and inventory availability.
• Employee satisfaction with administrative services.
• Compliance with company policies and statutory requirements.
• Reduction in operational costs through process improvements.
  
  

Qualifications

Education

• Bachelor's degree in Business Administration, Management, Public Administration, or a related field.
• Master's degree is preferred.
  
  

Experience

• Minimum 5 years of experience in administration, with at least 2 years in a managerial role.
• Experience in the ISP, telecommunications, or technology industry is an advantage.
  
  

Required Skills

• Strong leadership and team management skills.
• Excellent communication and interpersonal abilities.
• Vendor negotiation and contract management.
• Budget planning and financial control.
• Asset and facility management.
• Strong organizational and problem-solving skills.
• Time management and multitasking ability.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Report writing and documentation skills.
  
  

Core Competencies

• Leadership
• Accountability
• Integrity
• Professionalism
• Strategic Planning
• Decision Making
• Conflict Resolution
• Cost Management
• Customer Service Orientation
• Continuous Improvement
  
  

Working Conditions

• Standard office working hours with occasional travel to branch offices.
• May require extended working hours during major projects or operational requirements.
  
  

Authority

The Administration Manager Is Authorized To

• Approve routine administrative purchases within the approved budget.
• Coordinate vendor selection and contract recommendations.
• Assign work and supervise administration staff.
• Recommend administrative policy improvements.
• Escalate major operational and compliance issues to senior management.
  
  

Performance Evaluation

Performance Will Be Evaluated Annually Based On

• Achievement of departmental KPIs.
• Budget management.
• Operational efficiency.
• Team performance.
• Policy compliance.
• Employee and management feedback.
• Contribution to organizational improvement.
  
  

How To Apply

Interested candidates are requested to submit their application through the portal by clicking the Easy Apply or Apply button.