Front Office Cum Admin Officer

No. of Openings 1
Industry Transportation
Category Front Desk/ Receptionist/ Secretarial
Location Durbarmarga, Kathmandu District
Job Level Mid Level
Salary Nrs. Monthly
Education Level Bachelors
Desired Candidate Female Only
Experience 3 + years
Expiry date Jun 01, 2025 (Expired)
Skills Communication & Presentation skills, Interpersonal Skills (e.g.: patience, empathy), Ability to stay calm under pressure, Pleasant Personality

Front Desk Operations

Ensure all visitors and greeted promptly, inquiries and addressed efficiently, and phone calls are answered within a specific timeframe.
Efficient Management of office supplies, maintaining adequate stock, and timely order of office supplies to ensure availability without disruption to office operations. (Office Supplies: Pantry Items, Stationary, Medicines, Coffee products etc.)

Administrative Support

Ensure that the vendor& contract is renewed at the stipulated time by uploading them in the ECMS with proper documentation.
Ensuring the timely completion of leave requests by the employee's unit along with the leave records.
Negotiate rates with vendors and service providers for reserving flights, hotels, (As per limit), vehicle rentals, and activities. processing travel-related documents, such as visas, itineraries, invoices, legal forms, and medical records.
Process and record new insurance policies and claims. Correspond with the insured or agent to obtain information or inform them of account status or changes.
Prepare plans for the purchase of equipment, services, and supplies by following and enforcing the company& procurement policies and procedures.
Verifying insurance coverage, submitting reimbursement claims, and communicating with insurance companies. Ensure that employees get medical reimbursement amounts on time.

Fixed Assets Verification, Scrapping and Management

Conduct 100% physical verification of all fixed assets quarterly to ensure accuracy of records.
Ensure all fixed assets are tagged appropriately with stickers.
Identify and list all damaged, obsolete or non-functional assets quarterly.
Follow Company policies to dispose of or scrap identified assets.
Ensure 100% compliance with preventive maintenance schedules for fixed assets.
Track and document all fixed asset movements to prevent loss or misuse.

Vendor Management

Identify and onboard quality vendors based on company requirements by ensuring with legal and organizational requirements.
Build and maintain strong vendor relationships through regular communication and timely resolution of any issues.