Executive Assistant – Operations & Documentation
- Industry Other
- Category Front Desk/ Receptionist/ Secretarial
- Location Kathmandu, Nepal
- Salary Not Disclosed
- Expiry date Aug 16, 2026 (Expires Today)
Job Description
About The RoleNexus FullCircle Inc. is looking for a highly organized and proactive Executive Assistant – Operations & Documentation to support the Managing Director in daily operations, business coordination, and documentation management. This role serves as a central coordination point between departments, ensuring smooth communication, timely follow-ups, proper documentation, and effective execution of management directives.
The ideal candidate should be detail-oriented, professional, capable of handling multiple priorities, and comfortable working with cross-functional teams.
Key Responsibilities
- Provide administrative and operational support to the Managing Director.
- Manage schedules, meetings, calendars, and executive communications.
- Prepare meeting agendas, Minutes of Meeting (MOM), reports, and presentations.
- Track action items and follow up with departments to ensure timely completion.
- Coordinate with Digital Marketing, ERP, Business Development, HR, Accounts, and other teams on operational matters.
- Monitor project progress, departmental updates, and management directives.
- Prepare and maintain SOPs, policies, reports, proposals, contracts, and company records.
- Maintain organized documentation and ensure proper version control.
- Prepare daily, weekly, and monthly operational reports and dashboards.
- Support process improvement initiatives and operational efficiency projects.
- Maintain confidentiality and professionalism while handling sensitive information.
- Bachelor's Degree in Business Administration, Management, Information Management, Engineering, or a related field.
- Minimum 3 years of experience in Operations, Administration, Executive Assistance, Project Coordination, Banking, or Business Operations.
- Experience in documentation, reporting, and cross-functional coordination is preferred.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Professional business writing and reporting skills.
- Strong coordination and follow-up capability.
- Attention to detail and problem-solving mindset.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Experience in SOP preparation and documentation management.
- Basic understanding of ERP systems will be an advantage.
- High level of integrity, accountability, and confidentiality.
- A proactive individual who can take ownership of tasks and drive them to completion.
- Someone who can coordinate effectively with multiple departments and stakeholders.
- A professional who thrives in a fast-paced environment and can manage competing priorities.
- A detail-oriented candidate with strong documentation and reporting skills.
