Deputy Director-Birtamod, Jhapa

JOB DESCRIPTION: Deputy Director – Vendor (V), Logistics (L) & Warehouse (W)

Job Title: Deputy Director – Vendor (V), Logistics (L) & Warehouse (W)

Reports to: Director of Operations

Location: Birtamod, Jhapa, Nepal

Shift: Standard (09:00 AM to 05:00 PM) from Sunday to Friday

Roles and Responsibilities

Vendor Coordination & Procurement Support
Support vendor sourcing, evaluation, onboarding, and performance monitoring in line with approved vendor policies.
Oversee domestic and international import and export activities.
Coordinate with approved vendors to ensure timely supply of raw materials, packaging, and services.
Monitor vendor delivery schedules, quality compliance, and resolve issues proactively.
Support price negotiations, contract renewals, and vendor documentation.
Ensure vendor compliance with ethical sourcing, labor standards, and company policies.
Maintain sound knowledge of product import and export procedures and regulations.

Logistics Operations Management

Monitor and assess day-to-day inbound and outbound logistics operations.
Coordinate with transporters, freight forwarders, and clearing agents for domestic and cross-border shipments.
Ensure timely dispatch of finished goods to customers, distributors, and warehouses.
Monitor logistics costs and support initiatives to optimize transportation efficiency.
Ensure accuracy and completeness of shipping, customs, and regulatory documentation.

Warehouse & Inventory Management

Oversee warehouse operations including receiving, storage, picking, packing, and dispatch.
Ensure inventory accuracy through regular stock counts, reconciliations, and system discipline.
Maintain FIFO/FEFO practices, storage standards, and safety requirements.
Monitor inventory levels to prevent stock-outs, overstocking, damage, or expiry.
Coordinate with Production and Sales teams for material availability and dispatch planning.

Systems, SOPs & Process Improvement

Implement and enforce SOPs related to vendor coordination, logistics, and warehouse operations.
Identify operational bottlenecks and implement continuous improvement initiatives.
Maintain records and data required for audits, certifications, and management reviews.

Cross-Functional Coordination

Work closely with Production, Quality, Sales, Finance, HR, and Admin teams to ensure seamless supply chain execution.
Support production planning by ensuring timely availability of materials.
Align dispatch priorities with sales requirements and customer commitments.
Coordinate with Finance for GRN accuracy, invoice matching, and vendor payments.

Team Supervision & Compliance

Supervise warehouse, logistics, and vendor coordination teams.
Allocate duties, set daily and weekly priorities, and monitor team performance.
Ensure compliance with ISO standards, internal controls, and statutory requirements.
Promote safe, disciplined, and compliant working practices in warehouse and logistics operations.

Reporting and Documentation

Maintain up-to-date vendor records and documentation.
Prepare and submit regular reports on vendor performance, compliance, risks, and value generation.

Skills and Qualifications

Bachelor’s degree in Management, Logistics, Operations, or a related field.
Minimum 7–10 years of experience in vendor coordination, logistics, warehouse, or supply chain roles.
At least 3–5 years of experience in a managerial or senior supervisory role.
Experience in manufacturing, FMCG, food, or pet products industries is preferred.

Competencies and Soft Skills