Position: Executive Secretary (Hot Job)

Job Description

• Maintain Executive’s agenda and assist in planning appointments, meetings, and so on.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Make travel arrangements for Executive.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct prepare presentations or reports as assigned.

Job Specification

• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of hospitality industry.
• Proficient in MS Office.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities
• Integrity and confidentiality.

Apply Instruction

Interested and qualified candidates are requested to send your updated Curriculum Vitae to [email protected]. Only shortlisted candidates will be called for the further selection process(es).