Documentation Officer

No. of Openings 1
Industry Manufacturing
Category General Mgmt. / Administration
Location Bhaisepati, Lalitpur
Job Level Mid Level
Salary Nrs. (25K - 35K) Monthly (Negotiable)
Education Level Bachelors
Desired Candidate Both(Female, Male)
Experience 1 + year
Expiry date Nov 12, 2025 (Expired)
Skills Interpersonal and Communication Skills, Competent, Hardworking and Reliable

Job Description

Role summary:
The Documentation Officer will be responsible for maintaining, updating and managing all documentation related to production, quality control, imports/exports, internal procedures and records. The role also involves leveraging basic AI‐tools to improve documentation efficiency, as well as strong Nepali typing skills for internal and external communication.

Key responsibilities:

Create, update and maintain standard operating procedures (SOPs), work instructions, manuals, checklists and forms for production, quality, materials, shipping and other relevant departments.
Archive, organise and retrieve physical and digital documentation ensuring version control, accuracy and completeness.
Support importing/exporting documentation: preparation of shipping documents, customs paperwork, vendor invoices and certifications.
Assist in preparing reports related to production volume, defect rates, downtime, quality issues: compile data and present in Excel, Word or other formats.
Use AI‐based tools (for example: text summarisation, auto‐typing/transcription, document classification, OCR) to streamline documentation processes and increase productivity.
Perform accurate Nepali typing (both in Roman and Devanagari script) for internal memos, reports, official letters, minutes of meetings, and communication with Nepali‐language stakeholders.
Coordinate with production, quality, procurement, logistics and management teams to ensure all required documents are in place and accessible when needed (for audits, inspections, internal reviews).
Ensure compliance with regulatory, quality and internal standards: maintain documentation for ISO / regulatory requirements (if applicable) and ensure retrieval readiness.
Assist in training staff on documentation protocols, file management, and correct use of documentation templates and AI tools.
Maintain confidentiality of proprietary information and ensure secure document storage (physical and digital).
Any other documentation‐related tasks as assigned by management.

Job Specification

Education & Experience:

Bachelor’s degree (or equivalent) in Business Administration, Management, Information Technology, or related field.
Minimum 1 to 2 years of relevant experience in documentation, records management, office administration or similar role (preferably in manufacturing environment).
Prior exposure to manufacturing or import/export business is a plus.

Skills & Competencies:

Strong typing skills in Nepali language (both Devanagari script and Roman transliteration) and good command of Nepali grammar, punctuation and formatting.
Proficient in English (reading, writing) and Nepali.
Good knowledge of MS Office suite (Word, Excel, PowerPoint) and comfortable working with digital filing systems.
Basic knowledge of using AI tools for documentation workflows (e.g., AI‐based OCR, auto‐text generation, document classification) and willingness to learn.
Strong organisational skills – detail‐oriented, ability to manage multiple documents, tight deadlines, version control.
Good communication and interpersonal skills; ability to liaise with various departments.
Integrity, confidentiality and professional attitude towards documentation and data handling.
Ability to work both independently and as part of a team.
Willingness to adopt new tools/technologies and improve existing processes.

Other requirements:

Must be located in or willing to commute to the company’s location (Kathmandu / Rupandehi as per factory/office).
Typing speed and accuracy in Nepali will be tested during selection.
Familiarity with manufacturing/operations environment is preferred but not strictly mandatory.
Sense of initiative: able to identify documentation gaps and suggest improvements.

Desired Attributes:

Proactive mindset: sees documentation not just as filing but as a value‐adding function (e.g., helps reduce audit risk, improves traceability, speeds up shipping).
Comfortable with change: manufacturing environment may require adapting documentation quickly when processes change.
Learner’s attitude towards AI/documentation tech.

This job has been expired on 2025-11-12