Assistant Documentation Officer
- No. of Openings 1
- Industry Social Enterprise
- Location Basundhara, Kathmandu, Kathmandu District
- Job Level Entry Level
- Salary Nrs. Monthly (Negotiable)
- Education Level Bachelors
- Desired Candidate Both(Female, Male)
- Experience 1 + year
- Expiry date Jul 18, 2025 (9 days left)
- Skills Documentation and reporting, Interpersonal and Communication Skills, Ability to stay calm under pressure, MS Office, Analytical Skills
Job Description
Role Description
IGC is seeking a proactive and detail-oriented Assistant Documentation Officer to support its consulting and educational facilitation services. The Documentation Officer will be responsible for managing, verifying, and processing all documents required for student and working visa applications to Japan. This role involves close coordination with candidates, language institutions, partner companies and sometimes governmental authorities to ensure timely and accurate submission of documents, compliance with legal requirements, and smooth processing of visa applications.
Key Responsibilities:
1. Document Management:
- Collect, verify, and organize all necessary documents for student and working visa applications.
- Ensure all documents meet the Japanese immigration and educational institution requirements.
- Maintain accurate and secure records of candidate documents.
2. Candidate Support:
- Guide candidates through the documentation process, providing clear instructions and checklists.
- Respond to candidate inquiries regarding required paperwork and timelines.
- Assist candidates in preparing supporting documents like SOPs, financial instructions, and health certificates.
3. Compliance and Quality Assurance:
- Ensure all documents are complete, accurate, and comply with visa regulations.
- Conduct regular audits to reduce errors and ensure timely submissions.
- Stay updated on changes in visa regulations and document requirements.
4. Coordination and Liaison:
- Coordinate with educational institutions, immigration offices, and other relevant authorities for smooth processing.
- Maintain effective communication with internal teams, including counseling and admission departments.
5. Process Improvement:
- Continuously assess and improve the documentation process for better efficiency.
- Implement digital solutions for document management where applicable.
6. Reporting:
- Prepare regular status reports on document processing, pending cases, and resolved issues.
- Maintain a database of processed and pending applications for internal tracking.
Job Specification
Preferred Qualification: Bachelor’s degree or equivalent in any discipline.
Experience: Prior experience in visa documentation, education consultancy, or immigration services will be highly considered.
Skills:
- Strong organizational and communication skills.
- Attention to detail and ability to handle sensitive information with confidentiality.
- Proficiency in MS Office and document management software.
- Ability to work under pressure and meet tight deadlines.
- Problem-Solving: Strong analytical skills with an emphasis on creative and innovative solutions.
What We Offer:
- Competitive salary and benefits.
- Opportunities for career growth and skills development.
- A dynamic and collaborative work environment that values innovation and creativity.
- Access to continuous learning and professional development opportunities.
- Work with a global team.
About Company
IGC Business Holdings (P) Ltd. is a new shape of the Incentive Group of Companies (IGC) which has established itself as a rapidly growing innovative social enterprise that explores business opportunities in different aspects through its national and international network which has a positive impact on the community, society, and the entire world. IGC believes that sustainable social business can bring a lot of social changes. Coming from a humble beginning in the year 2000 with this Travel Agency, the company has since then taken leaps forward to be one of the leading business groups in the country. The business operations of IGC currently encompass different business sectors like; Tourism, E-Business Solution, Information Technology (IT), Agriculture, Education, Recruiting and Business Development/consulting.