Office Secretary

No. of Openings 1
Industry Investment Company
Category General Mgmt. / Administration
Location Lazimpath, Kathmandu, Kathmandu District
Job Level Senior Level
Salary Nrs. 40K-50K Monthly
Education Level Masters
Desired Candidate Both(Female, Male)
Experience 3 + years
Expiry date May 25, 2025 (3 days left)
Vehicle License no
Two/Four Wheeler Require Two-wheeler
Skills Administrative Operations, Organizational Management, Change Management, Negotiation & Conflict Resolution, Operational Excellence, Pleasant Personality, Cross-Functional Team Leadership

Job Description

Job Summary:

The Office Secretary provides comprehensive administrative and executive support to the Chairman, manages the day-to-day operations of the office, and oversees internal coordination and staff supervision. This role also includes representing the Chairman in client meetings, assisting with external communications, and ensuring follow-through on key business matters. The candidate must be professional, confident, and capable of handling a dynamic work environment with authority and discretion.

Key Responsibilities:

1. Executive Support to Chairman

Serve as the primary point of contact between the Chairman and internal/external stakeholders.
Organize and coordinate the Chairman’s calendar, including meetings, appointments, and travel.
Prepare agendas, minutes, reports, and presentations for executive use.
Maintain confidentiality of sensitive company and client information.
Monitor and follow up on tasks and communications delegated by the Chairman.

2. Client Relations & External Meetings

Accompany the Chairman to client meetings, presentations, and business events.
Take meeting notes, prepare summaries, and ensure follow-up on action items.
Maintain professional relationships with clients and support business development efforts.
Represent the Chairman in a courteous and businesslike manner during external engagements.

3. Office Management

Oversee all aspects of office administration to ensure a productive work environment.
Supervise office support staff and ensure timely completion of assigned duties.
Maintain inventory, office supplies, and coordinate with vendors and service providers.
Implement and enforce office procedures and policies.

4. Coordination and Command

Communicate directives from the Chairman to relevant departments and staff.
Ensure inter-departmental collaboration and workflow efficiency.
Track progress on key projects and provide regular updates to the Chairman.
Take initiative in resolving administrative or operational issues promptly.

Job Specification

Bachelor's degree in Business Administration, Management, or a related field.
Minimum 3 years of experience in HR or Operational supervisor
Experience in client-facing roles or business communication.
Excellent written and verbal communication skills.
Strong organizational, problem-solving, and leadership skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion, professionalism, and the ability to manage high-pressure situations.