Store Executive

Job Description

A. Job Purpose:

To do the store-related activities and entries so that the functions of the factory won’t be affected.

B. Key Responsibility Area (KRA):

1. Purchase and Issue the local materials.

i. Make a list of items that we purchase locally from different departments through materials requisition, indicating specifications required.

ii. Make a Purchase request and get approval from management.

iii. Visit the market to get the materials

iv. After receiving materials, issue them to the departments as required.

v. Keep stock of consumables items, first aid items, stationery items, and sanitary items, issue them as per the requisition made by the departments, and purchase as and when required.

2. Scrap Management.

i. Look after the scraps collection and storage inside the factory.

ii. Call and inform the vendor to collect the scrap to be sold, and inform the manager via the department head.

iii. Make a gate pass and receive approval from management, receive a weight slip, and inform the details to sales department.

iv. Inform accounts departments about payment and scrap sales-related matters.

v. Look after the garbage that cannot be sold, coordinate with Municipal waste collection to collect the garbage.

3. SAP entries

i. Purchase Request generation after approval from management, and uploading the approved documents.

ii. Follow up for the purchase order generation by the concerned department.

iii. Enter GRPO in the system, get approval from HOD, and upload related documents like invoices, PP, Challan, etc.

iv. Forward the invoices to accounts after making a list and getting approval from HOD, for further proceedings.

v. Issue the materials of construction, spares of electrical and maintenance, consumables, sanitary, stationery, as per the requisition or as per the stock verification.

4. Miscellaneous Responsibility

i. Make an entry in the Purchase, Stock, and Consumption Register.

ii. Stock counting and reporting during closing time as instructed by management.

iii. Looking after the loading and unloading in the absence of other subordinates and staff in the department.

iv. Giving the delivery Challan after materials quantity and quality verification by store staff.

v. Stock verification of consumables, first aid items, sanitary and stationery items as and when required.

vi. Make a gate pass of each and approval of materials going outside the factory, and get approval from HOD and Management.

vii. Make requisition for fuel purchase and get approval from HOD and Management.

C. Qualification and Experience:

i. BBA/ BBS/ BBM/ BA Completed

ii. 5-7 years of experience in a Store Operation

iii. Proficiency in MS Office

iv. SAP Software Experience