Executive Assisatnt

Job Description

JOB DESCRIPTION: EXECUTIVE ASSISTANT

Job Title: Executive Assistant

Designation: Executive Assistant

Reports to: Chief Executive Officer

Location: Chandol, Kathmandu, Nepal

Shift: Standard (09:00 AM to 05:00 PM), Sunday to Friday 

Position Overview

As the Executive Assistant (EA) to the Chief Executive Officer, you will play a critical role in supporting the CEO across strategic, managerial, financial, and operational functions. Reporting directly to the CEO, this position acts as a trusted partner and first point of contact, ensuring seamless coordination of executive priorities.

The Executive Assistant serves as a liaison between the CEO, Board of Directors, senior management, and external stakeholders. The role requires high discretion, strong financial understanding, and the ability to support managerial decision-making, oversee special projects, and represent the CEO when required. The position also requires openness to frequent travel in support of business needs.

Roles And Responsibilities

Executive & Managerial Support

• Report directly to the CEO and assist in all managerial, strategic, and operational roles as assigned.
• Provide sophisticated calendar and schedule management for the CEO; prioritize meetings, resolve conflicts, and ensure optimal use of executive time.
• Work closely with the CEO to keep them informed of upcoming commitments, deadlines, and responsibilities, following up proactively.
• Act as the CEO’s representative where required and coordinate across departments to ensure execution of management decisions.
  
  

Administrative & Coordination Support

• Handle a wide range of administrative tasks including:
• Preparing reports, presentations, MIS, and executive summaries
• Drafting correspondence and official communication
• Managing travel arrangements, itineraries, expense, and mileage reports
• Supporting special projects and confidential assignments
• Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the CEO, including highly confidential or sensitive issues.
• Exercise sound judgment to determine priorities, responses, and escalation, reflecting the CEO’s leadership style and company policy.
• Ensure confidentiality
  
  

Cross-functional & External Coordination

• Maintain open communication with internal teams, including operations, technology, finance, and management teams.
• Coordinate Executive Team meetings, leadership reviews, offsite meetings, and retreats.
• Work with senior managers to coordinate the CEO’s outreach activities and follow up on key relationships.
• Build and maintain long-term internal and external relationships on behalf of the CEO.
• Finance & Business Support
• Support the CEO with financial data, reports, budgeting inputs, and management reviews.
• Assist in preparing presentations and summaries related to financial performance, budgets, and strategic initiatives.
• Leverage finance knowledge to support decision-making and management discussions.
  
  

Travel & Flexibility

• Be open and available to travel as required to support the CEO and overall business operations (travel may extend up to 7 consecutive days at a time).
• Demonstrate flexibility in working hours and responsibilities based on executive and business needs.
• Perform other duties as assigned by the CEO or line manager.
  
  

Ensure Confidentiality

• Maintain strict confidentiality at all times regarding company information, communications, and matters pertaining to the CEO.
• Ensure all documents, discussions, and records—both digital and physical—are handled with discretion.
• Safeguard sensitive information from unauthorized access, disclosure, or misuse.
  
  

Skills And Qualifications

Task Related

• MBA (preferred) or Bachelor's degree completed; candidates with a Finance or Management background are strongly preferred.
• 2–3 years of experience as an Executive Assistant, Management Assistant, or in a managerial/finance support role.
• Finance background is mandatory, with the ability to understand financial reports, budgets, and management data.
• Experience working in an FMCG or fast-paced corporate environment is highly preferred.
  
  

Competencies And Soft Skills

• Expert proficiency in Microsoft Office (Excel, PowerPoint, Word); ability to create high-quality executive presentations and reports.
• Strong verbal and written communication skills in English.
• Excellent organizational skills with the ability to manage multiple priorities independently.
• Strong decision-making, problem-solving, and analytical abilities.
• High level of integrity, discretion, and confidentiality.
• Ability to work with urgency and adapt quickly to changing priorities.
• Comfortable switching between strategic, financial, and administrative tasks seamlessly.
• Professional maturity to work closely with senior leadership and external stakeholders.