Quality Systems & Compliance Officer

Job Description

Company Description:

The Organic Valley Private Limited (TOV) was established in 2011 to make a significant difference in the field of organic agro-production and trading. Its corporate office lies in Bakhundole, Lalitpur. TOV is one of the pioneers in promoting Organic Agriculture and food practices in Nepal. It has been the first of its kind to Trade Organic Products from Nepal to various countries in the World. TOV has been involved in various projects as well as product research and diversification since its inception.

Role Description:

Location: Lalitpur based

Employment Type: Full-time

Sector: Agriculture, Food Processing & Trade

We are seeking a highly system-oriented Quality Systems & Compliance Officer who can design, implement, and sustain integrated compliance systems aligned with regulatory, certification, and organizational requirements.

This role requires a professional who can analyze regulatory intent, translate it into practical systems, enable people to follow those systems, and ensure consistent compliance beyond audits.

Key Responsibilities

Standards & Regulatory Systems

• Analyze, contextualize, and operationalize applicable standards, certification requirements, and regulatory obligations
• Assess applicability of requirements and define clear, organization-wide compliance expectations
• Monitor regulatory and certification updates and ensure system alignment

System Design & Structuring

• Design, implement, and maintain integrated compliance systems aligned with operational workflows
• Develop and control SOP hierarchies, work instructions, formats, records, and control mechanisms
• Establish clear responsibility, accountability, and escalation structures for compliance activities

Gap Analysis & Risk-Based Planning

• Conduct structured gap analysis against applicable standards and internal systems
• Identify compliance risks, system weaknesses, and improvement areas
• Develop and monitor corrective and preventive action plans

Training & System Enablement

• Design and deliver structured training programs for relevant internal and external stakeholders
• Enable supervisors and line managers to implement and enforce compliance through their teams
• Evaluate training effectiveness and ensure ongoing capability building

Implementation Control & Monitoring

• Embed compliance systems into routine operational practices
• Conduct internal audits, inspections, and monitoring activities
• Track non-conformities, corrective actions, and system performance indicators

Documentation, Audit & Certification Management

• Maintain controlled documentation, records, and traceability systems
• Compile audit evidence and maintain audit readiness
• Plan and coordinate internal and external audits
• Liaise with certification bodies, auditors, and regulatory authorities
• Support audit conduct, respond to non-conformities, and ensure timely closure

Qualifications:

Key Skills & Competencies

Core Competencies

• Strong systems thinking and structured problem-solving ability
• Capability to analyze regulatory and certification requirements and translate intent into operational controls
• Experience designing and maintaining compliance systems rather than isolated documents
• Strong documentation discipline and audit preparedness mindset
• Effective communication with authorities, auditors, and internal stakeholders
• Ability to manage compliance through structure, accountability, and influence rather than direct authority
• High integrity and consistency in compliance management

Educational Background

• Bachelor’s degree in Food Technology, Food Science, or related field preferred
• Candidates with other relevant academic backgrounds may be considered if they demonstrate strong system implementation experience

Experience Requirements

• Proven experience implementing and maintaining compliance or certification systems (e.g., Organic standards, HACCP, ISO 9001 / ISO 22000, GMP/GHP, or similar)
• Experience in conducting gap analysis, internal audits, training, and corrective action management
• Exposure to certification, regulatory, or customer audits

Ideal Candidate Profile

• Highly system-oriented and process-driven
• Comfortable working across multiple functions and levels
• Able to simplify complex requirements into practical actions
• Persistent in follow-up and continuous improvement
• Calm, logical, and confident during audits and compliance discussions

How to Apply

Interested candidates should apply with their CV, reference, PP size photo, and a brief note describing: One compliance or quality system you have designed, implemented, or managed, including scope and audit exposure.