International Procurement and Sales Administrator

Industry Other
Category Operations
Location Kathmandu, Nepal
Expiry date Feb 13, 2026 (Expired)

Job Description

Essential Duties And Responsibilities

Maintain daily administrative operations of the Sales Department.
Follow office workflow procedures to ensure maximum efficiency.
Coordinate with the Sales Divisions Heads, Service Manager and Heads, Store Manager and Finance/Account Manager and Finance/Account Coordinators, regarding proper/timely processing, handing-over of goods and receivables.
Review and control the Agreements brought forward by the sales team and make sure to follow them, and keep proper documentation of them.
Ensure the adequacy of sales-related equipment or material
Respond to complaints from customers and give after-sales support when requested
Store and sort financial and non-financial data in electronic form and present reports
Handle the processing of all orders with accuracy and timeliness
Inform clients of unforeseen delays or problems
Monitor the teamâ€™s progress, identify shortcomings and proposeâ€¯improvements
Ensure adherence to laws and policies
Utilize company resources to develop a filing system that keeps all active sales files regularly, properly & systematically.
Ensure the inventory of custom sales presentation materials such as brochures and presentation folders is always up to date
Help on creating sales presentations when needed
Perform all the tender related transactions
Check and record the inventory on timely basis and submit the inventory record to the concerned person
Support other teams with various administrative tasks.
Conduct other admin related works as assigned
Maintain files and records with effective filing systems.
Coordinating with the team and managing all necessary documents while bidding and submitting it timely within the deadline of respective tender.
Monitor the teamâ€™s progress, identify shortcomings and propose improvements.
Inform other departments and clients of unforeseen delays or problems.
Ensure proper handing-over of projects taken up by the company, to have good customer relations and avoid losses for the company.
Resolve administrative problems by analyzing, identifying and communicating.
Overseeing promotional expenses, preparing needed documentation.
Assist in the preparation and organizing of promotional material or events in a timely manner.
Coordinate and convey customer complaints to the right place for quick solutions and to retain good customer relations.
Other works when and as assigned by office.