Student Section Officer

Position Summary:

The Student Section Officer is responsible for executing all student-related administrative activities, including registration, examination formalities, student records maintenance, and reporting, in compliance with institutional and university regulations.

Key Responsibilities:

Re-registration

• Re-register students after each semester.

Regular Exam Formalities

• Receive and verify clearance forms.
• Assign and provide docket numbers to students.
• Record docket numbers in Edusys.

Referral & Retake Exam Support

• Assist students in filling referral/retake forms.
• Send lists to Executive Director and Program Leader.

Result Recording

• Scan and upload examination results to Edusys.

Student Attendance Management

• Enter attendance data.
• Monitor and take action on irregular attendance.

Backlog Work

• Issue backlog forms to students.
• Manage backlog-related processing.

Reporting

• Submit weekly work reports.
• Report on re-registration, attendance, certificates, and warning letters.
• Provide additional reports as required.

Other Duties

• Perform tasks assigned by the supervisor.

• Bachelor’s degree in any discipline (preferred: Education, Management, Administration).
• Prior experience in administrative or student services roles (preferred).
• Knowledge of college systems, courses, and university regulations.
• Good communication skills (written and verbal).
• Familiarity with student management systems (e.g., Edusys).
• Basic computer skills (MS Office, email, scanning, etc.).
• Strong organizational and time management abilities.
• Attention to detail and accuracy.
• Ability to handle confidential information with integrity.
• Capable of working under pressure and meeting deadlines.