Position: Communication Officer (Hot Job)

Job Description

• VIN is looking for a Communication Officer
• Responsible to communicate upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organization on behalf of VIN

Major Roles with Volunteers:

• Timely response to inquiries
• Send regular follow-up emails
• Review resume / CV, motivation letters, summarize and send to related project staff to match volunteers’ skills and interest with the project
• Assist recruitment process via Skype, WhatsApp, telephone, emails
• Visit host families, local partners, working communities and collect required information
• Create / update host family, school profiles
• Update info sheets for each projects and general information
• Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers best experiences
• Ensure that all volunteers come with required working gears, resources
• Assist international volunteers’ issues during the office hours
• Support volunteers’ travel plans

Partners Organization:

• Respond to their emails
• Prepare and send acceptance letter on time
• Provide regular update to the partners on their onsite work progress
• Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process to the partners
• Create new projects and project info based on the research done by volunteers, staff and community stakeholders
• Update website content, data based on current plans and practices
• Coordinate with staff and send working plans and schedule at least one month prior to volunteers’ arrival
• Inform partners about the situation of the volunteers on time (in case of emergency)
• Provide any documentation / forms required for partnership

Support to Past Volunteers:

• Help interested volunteers on alumni groups
• Provide regular updates on their projects if they are interested
• Prepare and send necessary documents for the volunteers / interns such as recommendation letter, participation letter, internship documents
• Encourage them for their further involvement virtually on their related projects
• If the past volunteers are interested to give presentations to their local communities, universities, provide resources – presentations, photos, videos, articles for the promotion purposes
• Communicate the need of funding for sustainability of the projects / causes
• Respond to their inquiries and needs

Documentation:

• Update volunteers’ database
• Update L/MTV, work camps, group volunteer project information
• Update list of resources that upcoming volunteers must bring project wise
• Prepare monthly social media plan and newsletter
• Prepare other official documents per need

Administration:

• Coordinate with project and volunteer management staff to communicate necessary infomation to volunteers and partners
• Do any other admin work as per necessity
• Send volunteers testimonials, articles, videos, photos, articles to the related staff and webmaster
• Communication for Child Sponsorship:
• Coordinate with staff for child sponsorship info
• Send regular updates of the sponsored children to the sponsors (April / August / December)
• Send child sponsorship booklet to sponsors
• Coordinate with sponsors and the organization
• Communicate sponsors’ info to the child through staff

Travel trek arrangement:

• Schedule and plan travel, trek for volunteers
• Liaise with the travel, airline, bus companies accordingly
• Coordinate and organize meditation, yoga retreat plans

Note:

• This is an urgent requirement. Priority will be given to those candidates who are willing to join on short notice.

Job Specification

 Bachelor’s (Master’s Preferred) Degree in any discipline

Experience: 3 years of experience in related field

Expected Qualities: Fluent in Written & Spoken English, excellent interpersonal communication skills, flexible, adaptable, hard-working, passionate about empowering disadvantaged people, punctual, coordination and negotiation skills, leadership, planning, reporting & documentation.

Apply Instruction

Interested candidates are requested to mail their Letter of Motivation and CV mentioning the expected salary at [email protected]  with the subject as ‘Application for Communication Officer’.