Office Secretary

Ghothane Lawyers is seeking a dedicated and detail-oriented Office Secretary to support daily administrative, operational, and client-handling activities. The primary audience in Australia includes Nepali and Indian communities, while in Nepal the role supports nationwide operations, refined to specific metropolitan and regional areas.

Key Tasks & Responsibilities

• Provide day-to-day administrative and operational support to management.
• Assist the manager with assigned duties and responsibilities.
• Travel within and outside Kathmandu Valley for official work as required.
• Respond to and track client inquiries through social media platforms.
• Schedule appointments and manage lawyers’ calendars efficiently.
• Organize meetings, events, and internal schedules.
• Handle incoming calls from clients in Australia and Nepal.
• Professionally welcome and assist office visitors.
• Scan, name, organize, and upload documents into the CRM system.
• Coordinate with auditors to lodge VAT, annual tax, and other statutory compliance.
• Prepare expense and revenue reports, including billable items and reimbursable expenses.
• Prepare invoices, track payments, and maintain financial records.
• Record daily financial transactions (sales, purchases, receipts, and expenses).
• Reconcile bank statements with recorded transactions to ensure accuracy.
• Assist counselors with student applications for college admissions and visa processing.
• Support paralegals with external tasks such as training plans and working hours calculations.
• Collect, verify, and organize client documents as required.
• Maintain accurate and up-to-date client records in both physical and digital formats.
• Assist clients in completing application forms in compliance with legal requirements.
• Liaise with government agencies, embassies, and legal institutions.
• Manage visa processing and college admissions for students applying to Australia, Canada, the UK, the USA, and New Zealand.
• Regularly update students on application status and address concerns.
• Maintain comprehensive records of academic documents, visa files, client visits, and correspondence.

• Bachelor’s Degree (minimum 4-year program).
• Two-wheeler license is an added advantage.

Required Skills & Competencies

• Good command of the English language.
• Strong interpersonal and teamwork skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent time management and organizational abilities.
• Ability to work under pressure and meet deadlines.
• Self-motivated with a positive and professional attitude.
• Strong client-focused mindset.
• Willingness and eagerness to learn.

Benefits & Incentives

• SSF Accident and Medical Insurance Coverage.
• Team-building activities and social events.
• Dynamic and supportive work environment.
• Professional training and development programs.
• Lunch facility (50-50 basis or fully provided by the office).
• Working Hours: Monday to Friday, 7:00 AM – 3:30 PM
• Two days off: Saturday and Sunday.