Ghothane Lawyers is seeking a dedicated and detail-oriented Office Secretary to support daily administrative, operational, and client-handling activities. The primary audience in Australia includes Nepali and Indian communities, while in Nepal the role supports nationwide operations, refined to specific metropolitan and regional areas.
Key Tasks & Responsibilities
- Provide day-to-day administrative and operational support to management.
- Assist the manager with assigned duties and responsibilities.
- Travel within and outside Kathmandu Valley for official work as required.
- Respond to and track client inquiries through social media platforms.
- Schedule appointments and manage lawyers’ calendars efficiently.
- Organize meetings, events, and internal schedules.
- Handle incoming calls from clients in Australia and Nepal.
- Professionally welcome and assist office visitors.
- Scan, name, organize, and upload documents into the CRM system.
- Coordinate with auditors to lodge VAT, annual tax, and other statutory compliance.
- Prepare expense and revenue reports, including billable items and reimbursable expenses.
- Prepare invoices, track payments, and maintain financial records.
- Record daily financial transactions (sales, purchases, receipts, and expenses).
- Reconcile bank statements with recorded transactions to ensure accuracy.
- Assist counselors with student applications for college admissions and visa processing.
- Support paralegals with external tasks such as training plans and working hours calculations.
- Collect, verify, and organize client documents as required.
- Maintain accurate and up-to-date client records in both physical and digital formats.
- Assist clients in completing application forms in compliance with legal requirements.
- Liaise with government agencies, embassies, and legal institutions.
- Manage visa processing and college admissions for students applying to Australia, Canada, the UK, the USA, and New Zealand.
- Regularly update students on application status and address concerns.
- Maintain comprehensive records of academic documents, visa files, client visits, and correspondence.
