Office Secretary
- No. of Openings 1
- Industry Other
- Category Office Secretary
- Location New Baneshwor, Kathmandu
- Job Level Mid Level
- Salary Nrs. (25,000 (Gross)) Monthly
- Education Level Bachelors
- Desired Candidate Both(Female, Male)
- Experience 1 + year
- Expiry date Mar 02, 2026 (5 days left)
- Skills Management , Operational Excellence, Organizing Skills, Coordination, Reconciliations, Team Work, Interpersonal Skills
Job Description
Ghothane Lawyers is seeking a dedicated and detail-oriented Office Secretary to support daily administrative, operational, and client-handling activities. The primary audience in Australia includes Nepali and Indian communities, while in Nepal the role supports nationwide operations, refined to specific metropolitan and regional areas.
Key Tasks & Responsibilities
- Provide day-to-day administrative and operational support to management.
- Assist the manager with assigned duties and responsibilities.
- Travel within and outside Kathmandu Valley for official work as required.
- Respond to and track client inquiries through social media platforms.
- Schedule appointments and manage lawyers’ calendars efficiently.
- Organize meetings, events, and internal schedules.
- Handle incoming calls from clients in Australia and Nepal.
- Professionally welcome and assist office visitors.
- Scan, name, organize, and upload documents into the CRM system.
- Coordinate with auditors to lodge VAT, annual tax, and other statutory compliance.
- Prepare expense and revenue reports, including billable items and reimbursable expenses.
- Prepare invoices, track payments, and maintain financial records.
- Record daily financial transactions (sales, purchases, receipts, and expenses).
- Reconcile bank statements with recorded transactions to ensure accuracy.
- Assist counselors with student applications for college admissions and visa processing.
- Support paralegals with external tasks such as training plans and working hours calculations.
- Collect, verify, and organize client documents as required.
- Maintain accurate and up-to-date client records in both physical and digital formats.
- Assist clients in completing application forms in compliance with legal requirements.
- Liaise with government agencies, embassies, and legal institutions.
- Manage visa processing and college admissions for students applying to Australia, Canada, the UK, the USA, and New Zealand.
- Regularly update students on application status and address concerns.
- Maintain comprehensive records of academic documents, visa files, client visits, and correspondence.
Job Specification
- Bachelor’s Degree (minimum 4-year program).
- Two-wheeler license is an added advantage.
Required Skills & Competencies
- Good command of the English language.
- Strong interpersonal and teamwork skills.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Excellent time management and organizational abilities.
- Ability to work under pressure and meet deadlines.
- Self-motivated with a positive and professional attitude.
- Strong client-focused mindset.
- Willingness and eagerness to learn.
Benefits & Incentives
- SSF Accident and Medical Insurance Coverage.
- Team-building activities and social events.
- Dynamic and supportive work environment.
- Professional training and development programs.
- Lunch facility (50-50 basis or fully provided by the office).
- Working Hours: Monday to Friday, 7:00 AM – 3:30 PM
- Two days off: Saturday and Sunday.
About Company
Founded in 2018, Ghothane Lawyers is dedicated to providing high-quality legal services and experiences to clients. We have more than 450 plus 5-st...
Founded in 2018, Ghothane Lawyers is dedicated to providing high-quality legal services and experiences to clients. We have more than 450 plus 5-star Google reviews. At Ghothane Lawyers, it is more important about application of law to client’s goal, need and lifestyle than knowing the law itself. We focus on strategy, quality advice and execution of legal strategy.
