Position: Office Assistant (Premium Job)

Job Description

Handle Telephone Inquiries:

• Answer incoming calls professionally and courteously, addressing inquiries or directing calls to the appropriate personnel.
• Take messages accurately and ensure timely follow-up on any unresolved issues.

Facilitate Visitors:

• Greet visitors warmly and ensure they are directed to the appropriate person or department.
• Maintain a tidy and welcoming reception area, ensuring visitors feel comfortable and attended to.

Handle Incoming and Outgoing Emails:

• Monitor and manage the office email inbox, responding to inquiries promptly or forwarding messages to the relevant individuals.
• Draft and send outgoing emails as instructed, ensuring accuracy and professionalism in communication.

Perform Research Activities:

• Conduct online research as needed to gather information, compile data, or support specific projects or initiatives.
• Organize and present research findings clearly and concisely for review and decision-making.

Update Designated Work to Designated Departments:

• Collaborate with department heads and team members to gather updates, reports, or other designated work.
• Ensure timely dissemination of information and materials to the appropriate departments or individuals.

Job Specification

• High school diploma or equivalent; additional certification in office administration or related field is a plus.
• Prior experience in an administrative or office support role is preferred but not required.
• Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
• Strong organizational and multitasking abilities, with a keen attention to detail.
• Proficiency in basic computer skills, including MS Office applications (Word, Excel, Outlook).
• Ability to work effectively both independently and as part of a team in a fast-paced environment.
• The applicant will be trained and groomed to be promoted in senior executive level after three months of service.