Posted On : 2019-11-06 Days Left : Expired
Basic Information
Location : Kathmandu
No of Vacancy : 1
Experience : Upto three years
Job Level : Mid Level
Job Type : Full Time
Salary : 25000 - 40000 /month
Educational Qualification : Master in
Expiry date : 2019-11-24
Job Description
  • Monitor and manage the overall operations of the organization including Administration and Finance 
  • Plan, oversee, and arrange program-based logistics for smooth and efficient operations 
  • Track and ensure recurrent expenditures and program related expenses like payroll, rent and utilities are paid on time 
  • Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions 
  • Manage grantor contracts and maintain archival and administrative files 
  • Assist and lead the fundraising related activity conducted by the Foundation 

Financial Management :

  • Provide and interpret financial information 
  • Monitor and interpret cash flows predicting future trends 
  • Manage all bookkeeping following the organization's policies and prevailing policies of the state with all required supporting documents 
  • Act as a liaison with auditors to ensure periodic auditing is carried out 
  • Ensure that the books of accounts and other financial records are maintained and updated according to the prescribed standards 
  • Responsible for disbursement of staff salary and other payments in timely manner 
  • Responsible for making accurate payments to suppliers, consultants and other external parties 

Reporting :

  • Provide weekly, monthly, quarterly, and annual financial reports 
  • Ensure that quarterly expenses statements of partners are provided 
  • Conduct weekly meeting with supervisor to review the financial status of the organization 

Administrative Work :

  • Maintain a documented system of Financial, Procurement & HR policies and procedures 
  • Manage and monitor biometrics for all staff 
  • Manage and maintain petty cash fund with daily reporting to the supervisor 
  • Manage and monitor stockpile every month 
  • Manage leave cards and leave forms for all staff 
  • Oversee and manage the organizational calendar 

Partnership :

  • Facilitate the partner organizations to improve their accounting and internal control system as appropriate 
  • Ensure that the partners maintain proper books of accounts as per the acceptable standards of the organization and make financial reports to us accordingly 

Budget Management :

  • Forecast cash flow positions, and available funds for the smooth operation of the projects 
  • Ensure that sufficient funds are available to meet ongoing operations and capital investment requirements 
  • Manage the preparation of the organization's annual and budget 
  • Report to management on variances from the established budget, and the reasons for those variances 

Communication and Documentation :

  • Ensure strong and timely documentation from human resources to finance and logistical aspects 
  • Communicate with the team, BODs, stakeholders, and donors for the activities 
  • Manage and communicate admin related information to the team as needed, and during the weekly meeting 
  • Conduct one on one meeting for any admin related issues with the team .

Other Specification:

  • At least 2 years of professional administrative experience 
  • Masters in Business Administration (MBA) Preferred 
  • Bachelor's degree in Finance, Business Administration, or other related studies required 
  • Proficient in Microsoft Office Suite 
  • Knowledge and experience with accounting software 

Personal Attitudes and Behavior :

  • Excellent interpersonal, verbal, and written communications skills 
  • Ability to meet deadlines, and report challenges and opportunities as needed 
  • Innovative, self-driven and team player 
  • Ability to work effectively both independently and in a team-based environment 
  • Demonstrate a willingness to be flexible and adaptable to changing priorities 
  • Flexibility with work hours as needed .
Apply Instruction

The deadline to apply for the position is Sunday, November 24, 2019. For priority consideration, please send your resume and a cover letter to info@ujyalofoundation.org. Please mention the position and your name on the title of each document, for example: [Operations Manager]_[Your Name]. Only applications that are complete will be reviewed. Only shortlisted candidates will be invited for an interview. No phone calls will be entertained.