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Sr. Administrative Executive

Industry Other
Category Accounting and Finance
Location Kathmandu, Nepal
Salary Not Disclosed
Expiry date Sep 13, 2026 (7 days left)

Job Description

The Sr. Administrative Executive will hire, train, and evaluate administrative team members; develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Key Responsibilities

Operations Management

Manage and supervise the day-to-day office operations.
Ensure smooth coordination among all departments.
Monitor daily tasks and follow up on pending activities.
Report operational updates, issues, and progress to senior management.
Maintain an organized, efficient, and productive work environment.

Documentation & Compliance

Verify all incoming and outgoing documents using standardized checklists.
Ensure accuracy, completeness, and proper filing of company records.
Maintain confidential company documents securely.

Communication & Coordination

Act as the communication bridge between staff and management.
Coordinate meetings and follow up on action items.
Ensure effective communication with Bank, suppliers, freight forwarders, and government authorities.

Office Administration

Supervise office administration and staff coordination.
Develop and improve operational procedures.
Support management in achieving operational efficiency and service excellence.
Assist in implementing company policies and performance standards.

Bachelor's degree in business administration, Logistics, Supply Chain Management, International Business, or a related field.
Minimum 4–5 years of experience in logistics, freight forwarding, trading, or operations management.
Strong understanding of import/export procedures and customs documentation.
Knowledge of banking procedures, including TT, LC, and international trade finance.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Ability to coordinate multiple tasks under pressure.
High attention to detail and accuracy.
Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP or logistics software.
Leadership and team management skills.
Strong analytical and problem-solving abilities.
Professional ethics and integrity.

Key Competencies