Executive Assistant/ Personal Assistant

Job Description

About us:

Award Global, established in 2005, began as a mortgage business and has since evolved into a one-stop service provider. Our group and associated companies deliver a wide range of services, including:

Fund Management

Property Development, Sales & Management

Mortgage Broking & Wholesale Lending

Currency Exchange

Legal & Immigration Services

We are committed to building a multicultural brand that stands for exceptional results, quality, integrity, and premium customer service.

At Award Global, we believe the key to success is our people. We continuously coach, support, and empower our team to achieve their best.

Role Overview

We are seeking a highly organised, discreet, and proactive Executive Assistant to provide comprehensive support to the Managing Director. This role combines traditional executive assistance with limited household and family coordination duties, requiring flexibility, trust, and excellent time-management skills.

Key Responsibilities

Executive & Administrative Support

• Manage the Managing Director’s calendar, appointments, and travel arrangements
• Act as a point of contact between the Managing Director and internal/external stakeholders
• Prepare correspondence, presentations, and reports as required
• Assist with inbox management, prioritising emails and follow-ups
• Coordinate meetings, agendas, and action items
• Handle confidential information with a high level of discretion

Skills & Experience

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Strong organisational and time-management skills with the ability to multitask
• High level of professionalism, discretion, and reliability
• Excellent communication skills (written and verbal)
• Ability to work independently and anticipate needs
• Flexible and adaptable approach to work

Personal Attributes

• Trustworthy and detail-oriented
• Calm under pressure and solutions-focused
• Warm, respectful, and professional when engaging with family matters
• Willing to support both professional and personal priorities as required

Administrative Assistant Duties

This is a dual role, due to difference in work timing between Australia and Nepal for the remaining two hours of the day from 2PM to 4PM, the EA will work with Admin team and support the admin work for the Kathmandu Office.

Experience & Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Assistant, or similar role
• Minimum 1–3 years of relevant administrative experience (can be adjusted based on level)
• Experience with office management systems and procedures
• Familiarity with scheduling tools and databases is an advantage

Please note that the Managing Director is based in Sydney, Australia and you will be helping him manage his busy schedule.