Admin/Office Manager
- No. of Openings 1
- Industry Manufacturing
- Category Administration
- Location Baluwatar/ Gairidhara, Kathmandu, Kathmandu District
- Job Level Senior Level
- Salary Nrs. Monthly (Negotiable)
- Education Level Masters
- Desired Candidate Both(Female, Male)
- Experience 10 + years
- Expiry date Dec 25, 2025 (Expired)
- Two/Four Wheeler Require Both
- Skills Ability to manage stress and prioritize tasks effectively, Administering inventory management and control, Administrative Operations, Documentation and Reporting, Labor Laws of Nepal, Compliance and Security, Employee Relation, Trade Union Management, Labor Law, Labor Audit, Compliance Management and Employee Welfare Management, Employee Relation, Ability to multitask, Procurement, Logistics, Asset Management
Job Description
The Office/ Admin Manager is responsible for supervising office operations, managing clerical and administrative staff, and ensuring the smooth execution of LA Decor New Materials Technology Pvt. Ltd. policies and procedures within office premises. The role oversees daily office and administrative operations and generates and communicates daily, monthly, quarterly and annual reports to top management.
This role ensures the optimization of company’s workplace efficiency, smooth coordination between internal departments and processes, compliance as per company governance policies and prevailing national laws, timely /accurate insights to top management for strategic decision making and so on. The ideal candidate must possess strong leadership skills, experience in managing administrative tasks, and the ability to improve workplace efficiency.
Key Responsibilities
Administrative Management
- Supervise and monitor clerical and administrative staff.
- Maintain office discipline and decorum.
- Oversee office correspondence, filing, and record-keeping systems.
- Arrange venues, logistics, and administrative support for meetings, workshops, and training
- Liaise with internal teams, external stakeholders, and government agencies.
- Prepare operational tracking reports, status updates, and procurement summaries.
Office Planning and Coordination
- Plan office layout and allocate effective work-spaces for smooth flow of operation
- Coordinate between departments for effective workflow.
- Schedule meetings, appointments, and events.
- Manage correspondence and internal communication.
Human Resource Management
- Assist in Recruitment and training of subordinate staff.
- Handle staff grievances, attendance, and leave records.
- Evaluate staff performance and motivation.
Financial Management
- Preparing office budgets, control expenses, and manage petty cash.
- Authorize purchases and develop and approve office supplies procurement.
- Keep records of office expenditure and cost control.
Facilities and Supplies Management
- Ensure adequate supply and maintenance of stationery and office equipment.
- Oversee use, maintenance, and updating of office technologies (computers, software, printers, sim card).
- Keep the office environment safe, clean, healthy and efficient.
- Plan for modern amenities like air-conditioning, internet, security, etc.
Communication Management
- Supervise mail distribution and telephone operations.
- Act as a communication link between management and staff.
- Manage information flow and documentation within the office.
Legal and Statutory Compliance
- Ensure compliance with office-related legal requirements and policies (e.g., labor laws, safety regulations).
- Handle confidential and sensitive documentation securely.
Crisis Management
- Address unforeseen emergencies and conflicts in the office.
- Arrange backup plans for uninterrupted office functions.
Procurement Management
- Develop procurement plans, research suppliers, conduct market analysis, and manage vendor relationships.
- Prepare RFQs, ITBs, RFPs, evaluate bids, negotiate prices, and issue Purchase Orders (POs) and contracts.
- Maintain meticulous records (bid analyses, POs, contracts, invoices) for audit trails.
- Ensure all purchases adhere to organizational policies and vendor guidelines
Logistic Management
- Manage and track stock levels, verify receipts, control inventory, and manage asset disposal.
- Coordinate vehicle operations, arrange official travel, and manage related logistics (bookings, insurance).
- Support office setup, maintenance, and utility cost-effectiveness
Others
- As assigned by top management from time to time.
Job Specification
- Master’s degree in Business Administration, Management, or a related field (preferred).
- Proven experience as an Administration Manager, Office Manager, or similar role.
- Strong leadership and team management abilities.
- Excellent communication, organizational, and problem-solving skills.
- Knowledge of office management procedures and policies.
- Proficiency in MS Office and office administration software.
- Ability to multitask and work under tight deadlines.
- Ability to stay calm under pressure
- Must have vehicle and valid driving license (both: two-wheeler and four-wheeler)
Salary and Fringe Benefits
- ******(No bar for deserving candidate)
Reports to
- CEO cc to BOD and CFO
About Company
LA Decor Nepal is an innovative joint venture manufacturing company specializing in premium PVC wall panels, doors, and flooring solutions. With our s...
