Executive Secretary

Hulas Steel Industries Limited is seeking an Executive Secretary to support senior management with daily administrative coordination, document control, and schedule management in a manufacturing environment. The role is ideal for a detail-focused professional who can maintain efficiency under pressure and ensure timely follow-up on internal communications.

Key Responsibilities

• Manage and maintain the executive’s calendar, meeting schedules, and appointment coordination across departments
• Prepare, format, and compile documents, reports, letters, and presentations in line with company standards
• Handle incoming calls, emails, and visitors, routing requests to the appropriate internal teams promptly
• Coordinate meeting agendas, take meeting notes, track action items, and follow up to ensure closure
• Maintain organized filing systems (physical and digital), ensuring accurate record keeping and retrieval
• Support internal correspondence and inter-department coordination, including reminders and document handovers

• Bachelor’s degree in management, Business Studies, Office Management, or a related field
• 2+ years of relevant experience as an executive assistant/secretary or in a similar administrative support role
• Ability to manage stress and prioritize tasks effectively—handle competing deadlines while maintaining accuracy and responsiveness
• Ability to perform under pressure—remain consistent during urgent internal requests, audits, and last-minute schedule changes
• Ability to work independently and also in a group—manage tasks with minimal supervision while collaborating with operations, accounts, and HR
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) for documentation, reporting, and scheduling
• Experience with document formatting, filing, and records management to ensure version control and easy retrieval

Nice to Have

• Experience supporting senior executives in manufacturing, logistics, or industrial operations
• Familiarity with basic office procedures for ISO/document control practices
• Knowledge of Nepali and English business correspondence and professional email drafting

What We Offer

• A stable working environment with opportunities to learn and grow within a manufacturing organization
• Supportive team culture with clear coordination across departments
• Standard employee benefits and leave policies as per company rules and Nepal labor regulations
• Training and exposure to office systems, documentation practices, and executive-level support workflows