Billing & Purchase Data Entry Executive

We are looking for a detail-oriented and responsible Billing & Purchase Entry Assistant to manage daily billing operations and purchase data entry activities. The candidate will be responsible for preparing accurate customer invoices, handling orders received through phone, WhatsApp, and walk-in customers, and ensuring correct entry of supplier purchase bills into the system. The role requires strong attention to detail, speed, and accuracy in verifying medicine names, quantities, batch numbers, pricing, and expiry dates.

Job Responsibilities
Billing Duties

• Prepare accurate customer bills using billing software.
• Handle orders received through phone, WhatsApp, and walk-in customers.
• Verify medicine names, quantities, batch numbers, and pricing before billing.
• Coordinate with shelf and delivery staff for smooth dispatch.
• Print and maintain invoice records properly.

Purchase Entry Duties

• Enter supplier purchase bills into the software accurately.
• Verify quantities, rates, batch numbers, and expiry dates.
• Maintain organized purchase and supplier records.
• Coordinate with verification staff regarding stock received.

Daily Tasks

• Perform daily billing and purchase data entry tasks.
• Maintain speed and accuracy during busy hours.
• Support stock checking and office coordination when needed.
• Report billing errors, stock issues, or software problems to seniors.
• Maintain punctuality, discipline, and professional behavior.

• Basic computer knowledge.
• Good typing speed and accuracy.
• Ability to learn billing and inventory software.
• Basic Microsoft Excel and data entry knowledge.
• Good communication and teamwork skills.
• Ability to work under pressure.
• Honest, disciplined, and responsible attitude.

Preferred Qualifications

• Experience in billing, pharmacy, medical distribution, or data entry preferred.
• Knowledge of medicines and pharmaceutical products is an advantage.
• Experience using billing software preferred.

Salary & Benefits

• Basic Salary: NPR 15,000
• Tiffin Allowance: NPR 3,000
• Attendance Incentive: NPR 1,000 (for full attendance)
• Weekly Holiday: Saturday

Security Fund Policy

• NPR 500 deducted monthly from employee salary.
• Company contributes an additional NPR 500 monthly.
• Employee becomes eligible after completing 1 year of service.
• Requires 3 months’ prior notice before resignation after 1 year.
• Example: Employee deposit of NPR 6,000 yearly becomes NPR 12,000 with company contribution.
• Failure to meet conditions results in forfeiture of both employee and company contributions.

Work Environment

• Professional and organized office environment.
• Opportunity to learn pharmaceutical distribution operations.
• Growth opportunities based on performance and discipline.