Learning and Documentation Officer

Job Description

Position: Learning and Documentation Officer (Mid-Level)

Organization: Hamro Palo

Location: Kathmandu, with frequent travel to districts within Bagmati Province

Reports to: Project/Program Coordinator

Supervises: Project Assistants

Contract Duration: 1 year, renewable for up to 2 additional years based on performance

About Us

Hamro Palo is a non-profit organization that intentionally invests in adolescents in rural communities through education and empowerment initiatives, equipping them to make informed, healthy decisions about their lives.

Our work strengthens adolescents’ confidence, skills, and sense of agency so they can actively contribute to their communities. Through focused investment in education, health and well-being, life skills, and leadership development, we strive to advance gender equality and build a more just and inclusive society.

For more information, visit: www.hamropalo.org.np

Key Responsibilities

• Support the documentation and reporting of project activities, achievements, and lessons learned.

• Collect, organize, and analyze program data to track outcomes and impact.

• Prepare reports, case studies, and success stories for internal and external stakeholders.

• Support the development of program learning materials, knowledge products, and resource tools.

• Assist in monitoring and evaluating program implementation and effectiveness.

• Collaborate with Project/Program Coordinators to ensure accurate and timely information sharing.

• Support communication and storytelling initiatives that highlight program successes and challenges.

• Assist in organizing workshops, learning sessions, and reflection meetings for program staff and participants.

• Ensure all documentation is systematic, accurate, and aligned with organizational standards and priorities.

• Supervise Project Assistants to support effective documentation and learning processes.

Qualifications

Education and Experience

• Bachelor’s degree in a relevant discipline

• Minimum 3 years of experience in program/project implementation, including at least 2 years in an officer-level position

• Experience in documentation, reporting, and data management

• Strong interpersonal, communication, and organizational skills

Desired Skills and Competencies

• Proficiency in both Nepali and English (spoken and written)

• Strong writing and analytical skills for reports, case studies, and presentations

• Ability to manage data collection, analysis, and reporting processes effectively

• Skilled in creating knowledge products and learning materials

• Proficient in essential IT tools (MS Office, spreadsheets, and data visualization tools)

• Ability to work collaboratively with program teams and stakeholders

• Strong attention to detail and organizational skills

• Proactive, solution-oriented, and committed to continuous learning

Personal Attributes

• Bold and confident, with the ability to take initiative and lead in dynamic environments

• Decisive, able to assess situations quickly and make sound, timely decisions

• Highly proactive, solution-oriented, and accountable

• Results-driven, focused on delivering outcomes rather than seeking excuses

• Resilient and composed when working in challenging or resource-constrained settings

• Positive, adaptable, and willing to go the extra mile to ensure program effectiveness

Values and Commitment

• Genuine care for children and adolescents, particularly in rural communities

• Willingness to travel and work in rural villages

• Strong alignment with Hamro Palo’s mission to promote gender equality and empower girls

Important Note

• This position is demanding and requires resilience and endurance, as it involves working in rural communities and managing challenging situations. The

• Learning and Documentation Officer will supervise Project Assistants. Applicants who do not meet the required qualifications are encouraged not to apply. The role is designed for mid-level professionals seeking growth within the organization.

Application Process

Applicants must submit:

• A cover letter including expected gross monthly salary and earliest joining date

• An updated CV with contact details of at least two referees (one must be the immediate supervisor)

Send applications to:[email protected]

Subject line: “Application for Learning and Documentation Officer”

Deadline: 20 February 2026

Applications will be reviewed on a rolling basis. Incomplete applications or those not meeting the requirements will be automatically disqualified. Only shortlisted candidates will be contacted for a written exam and interview. All forms of inquiry, including by phone, email, or social media, will not be entertained. Canvassing at any stage will result in automatic disqualification.

Hamro Palo reserves the right to cancel or postpone the recruitment process and to make the final selection.