Executive Personal Assistant / Secretary

We are seeking a highly organised, trustworthy, and proactive executive personal assistant / secretary to provide comprehensive executive and personal support. The ideal candidate will efficiently manage schedules, coordinate travel, organise meetings, handle confidential information, and assist in project and household administration while maintaining the highest level of professionalism.

Key Responsibilities

Executive & Administrative Support

• Manage executive calendars, appointments, and daily schedules.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Draft emails, letters, reports, and business correspondence.
• Organise and maintain digital and physical records.
• Screen phone calls and manage communications professionally.

Personal & Household Support

• Coordinate personal and family schedules.
• Arrange domestic and international travel, including flights, hotels, visas, and transportation.
• Coordinate with household staff, vendors, and service providers.
• Monitor renewals, subscriptions, and household-related expenses.
• Assist with personal errands and administrative tasks as required.

Project & Event Coordination

• Track project timelines and ensure timely completion of assigned tasks.
• Coordinate meetings, events, and special projects.
• Prepare presentations, reports, and meeting materials.
• Follow up with internal and external stakeholders.

• Bachelor's degree in business administration, management, or a related field.
• Minimum 3 years of experience as an executive assistant, personal assistant, secretary, or office manager.
• Excellent organisational, planning, and time-management skills.
• Strong written and verbal communication skills in English and Nepali.
• Chinese language proficiency will be an added advantage.
• Proficient in Microsoft Office Suite and Google Workspace.
• Experience using AI productivity tools such as ChatGPT is preferred