Procurement / Purchase Specialist

Job Summary

We are looking for an analytical, proactive, and result-driven Procurement / Purchase Specialist to manage end-to-end purchasing activities and support efficient supply chain operations. The ideal candidate will have strong expertise in vendor management, negotiation, costing, Letter of Credit (LC) procedures, import documentation, and advanced Excel.

Key Responsibilities

• Manage the end-to-end procurement and purchasing process, from supplier sourcing to order completion.
• Handle Letter of Credit (LC) issuance, amendments, and related trade finance documentation.
• Prepare and manage import/export and other international trade documents.
• Identify, evaluate, and develop reliable suppliers based on quality, pricing, delivery, and service.
• Negotiate with suppliers to achieve competitive pricing, payment terms, delivery schedules, and contractual conditions.
• Conduct landed cost calculations, purchase costing, budget tracking, and cost analysis.
• Monitor purchase orders, deliveries, lead times, and supplier performance to ensure timely availability of materials.
• Use Advanced Excel to analyze procurement data, prepare spending reports, and identify cost-saving opportunities.
• Maintain accurate procurement records, vendor databases, quotations, purchase orders, and related documentation.
• Coordinate closely with Finance, Logistics, Inventory, and Management to ensure smooth purchasing and inventory flow.
• Monitor market prices, supplier trends, and sourcing opportunities to support better purchasing decisions.
• Prepare regular procurement, purchase, costing, and supplier performance reports for management.
• Ensure procurement activities comply with company policies, approved budgets, and applicable trade procedures.

Education & Experience

• Minimum Bachelor’s degree in Business Administration, Supply Chain Management, Management, Commerce, or a related field.
• Masters degree prefered.
• 3–5 years of relevant experience in Procurement, Purchasing, Supply Chain, or a similar role.
• Experience in international purchasing/import operations will be an advantage.

Technical Skills

• Strong knowledge of Letter of Credit (LC) procedures and trade finance operations.
• Good understanding of import/export documentation and international trade processes.
• Advanced proficiency in Microsoft Excel, including:
  • VLOOKUP / XLOOKUP
  • Pivot Tables
  • SUMIFS / COUNTIFS
  • Financial and costing formulas
  • Data analysis and reporting
  • Basic data modeling
• Strong understanding of purchase costing and landed cost calculation.
• Familiarity with ERP, procurement, or inventory management systems is an advantage.

Core Competencies

• Strong negotiation and supplier management skills.
• Excellent analytical and cost-management abilities.
• Strong attention to detail and accuracy.
• Good planning, organization, and problem-solving skills.
• Effective communication and coordination skills.
• Ability to manage multiple procurement activities and deadlines.
• Strong commercial awareness and decision-making ability.

Language Skills

• Fluent in English and Hindi, both spoken and written.
• Nepali language proficiency will be an advantage.

Personal Attributes

• Proactive and result-oriented.
• Detail-oriented and organized.
• Collaborative team player.
• Accountable and reliable.
• Active learner with the ability and willingness to quickly learn new processes, systems, and tools.
• Able to work effectively under pressure and meet deadlines.