Documentation Officer

Job Responsibilities:

• Managing document filing system and recording information as needed.
• Sort and distribute communications in a timely manner.
• Updating paperwork, maintaining documents and word processing.
• Keep track of documentation which needs to be handled on time and deliver to respective person.
• Create, maintain, and enter information and contact list into databases.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Drafting emails, letters, proposals, purchase orders, contracts, addendums and minutes, applications & others administrative reports.
• Courier documents to concerned person in timely manner and notify regarding delivery.
• Document preparation and compilation for tender submission task.
• Developing quality content and articles for promoting brand as and when required.
• Carrying out secondary research tasks on defined projects as and when required.
• Generate and communicate new ideas for content

Job Specifications:

• Minimum 2 years’ experience in the field of report writing / documentation or in similar position or job responsibility in any organization
• Knowledge of office management systems and procedures
• Time management skills and the ability to prioritize work
• Organizational skills with the ability to multi-task
• Ability to write clearly and help with word processing when necessary
• Ability to work well under limited supervision
• Proven record of excellent writing demonstrated in professional portfolio
• Perfect grasp of the English language, including idioms and current trends in expressions
• Excellent oral and written communication skills in English
• Proficient user of computer writing programs such as Google Doc, Microsoft Word, Excel Outlook and PowerPoint