Event Executive (Thunderbolts Development Center)
- No. of Openings 1
- Industry Education
- Location Dhapakhel, Lalitpur, Lalitpur District
- Job Level Senior Level
- Salary Nrs. Monthly
- Education Level Bachelors
- Desired Candidate Both(Female, Male)
- Experience 2 + years
- Expiry date Jan 21, 2026 (Expired)
- Skills Team Work, Communication and Leadership, Basic Computer Skills, Coordination, Ability to perform under pressure
Job Description
We are seeking a highly organized, proactive, and energetic Event Executive to join our dynamic team. The successful candidate will be responsible for planning, coordinating, and executing events from concept to completion. This role requires close coordination with senior management, on-ground teams, sponsors, vendors, and clients to ensure smooth operations and impactful event experiences. The position demands flexibility in working hours, including weekends, based on event requirements.
Key Responsibilities
Strategic & Operational Planning
- Develop comprehensive event operation plans tailored to the objectives of each event.
- Prepare detailed event proposals, presentations, and pitch decks for clients, sponsors, and stakeholders.
- Coordinate with senior management on event goals, timelines, and budgets.
- Work closely with creative, technical, and marketing teams to bring event concepts to life.
Sponsorship & Client Relations
- Follow up with existing and potential sponsors and maintain strong long-term relationships.
- Negotiate sponsorship agreements and ensure all deliverables are executed as per commitments.
- Coordinate with clients to align expectations, branding guidelines, and service delivery.
Team Leadership & Event Execution
- Lead and manage on-ground teams during event setup, execution, and dismantling.
- Assign responsibilities to team members, volunteers, vendors, and contractors.
- Conduct pre-event briefings and post-event evaluations to improve future events.
Vendor & Logistics Coordination
- Source, evaluate, and manage vendors including venues, decorators, caterers, and technical teams.
- Ensure timely procurement of required materials, permits, and services.
- Oversee logistics such as transportation, security arrangements, and guest management.
Budgeting & Reporting
- Assist in preparing and monitoring event budgets.
- Track expenses to ensure cost control and budget compliance.
- Prepare post-event reports, including performance summaries and ROI analysis.
Marketing & Promotion Support
- Coordinate with the marketing team to support event promotions through social media, press releases, and other platforms.
- Assist in developing promotional materials while ensuring brand consistency.
Compliance & Risk Management
- Ensure all events comply with legal, safety, and regulatory standards.
- Identify potential risks and develop contingency plans.
Job Specification
- Bachelor’s degree (completed or ongoing) in Event Management, Business, Marketing, or a related field.
- Minimum 2 years of experience in event coordination or management.
- Strong communication, negotiation, and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proven ability to lead and coordinate diverse teams.
- Proficiency in MS Office, project management tools, and event management software.
- Must be flexible with working hours and available to work on weekends and holidays as required by event schedules.
Preferred Qualities
- Creative and solution-oriented mindset.
- Ability to perform effectively under pressure and tight deadlines.
- Passion for delivering memorable and high-quality event experiences.
- Strong interest in sports and entertainment events.
About Company
GEMS School was established in 1984 AD in Sanepa, Lalitpur, with 78 students and 18 staff members, initially with classes from Nursery to grade III. Since then, it has evolved into a full-fledged secondary school, and in August 2000 AD, the classes from 4 to 10 were shifted from Sanepa to the newly constructed school complex in Dhapakhel. The high school section was started in 2008 AD.
In 2015 AD, primary classes 2 and 3 were also shifted to Dhapakhel, while grade 1 was moved to the present school complex in 2018 AD.
GEMS has excellent infrastructure with state-of-the-art facilities. The buildings are spacious and houses spacious classrooms, a conference hall, administrative offices, and well-equipped science and computer labs. The playing fields, swimming pool, futsal, basketball, and volleyball courts, an archery range, as well as tennis courts, apart from the music and martial arts training rooms, provide for more than 26 activities.
