Responsible for managing site-based administrative operations, including handling management queries, preparing expense and budget reports, maintaining records and documentation, managing attendance, inventory, and office supplies, and coordinating with the Site In-Charge and Head Office to ensure smooth project operations.
Project Name: Rudi Khola A & B Hydropower Project (15.4 MW)
Key Responsibilities:
- Handle administrative requests and queries from senior management.
- Prepare and submit reports on site expenses, office budgets, and other expenditures to the Head Office Accounts Department.
- Update and implement office policies and procedures as required.
- Organize and maintain proper filing systems for important and confidential company documents.
- Prepare memos, invoices, letters, and other official documents.
- Maintain monthly attendance and leave records of site employees.
- Monitor and maintain office equipment and inventory; place orders for replacement supplies as needed.
- Manage inventory records and ensure proper stock control.
- Notify the Head Office HR and Accounts Department via email when any employee takes leave and when they return from leave and resume duty at the site.
- Coordinate closely with the Site In-Charge to ensure smooth and efficient site operations.
- Perform other administrative duties as assigned by management.
