Documentation Officer

We are seeking a Documentation Officer to manage, verify, organize, and maintain candidate and recruitment-related documents. The ideal candidate should be highly organized, detail-oriented, and capable of ensuring that all documentation is accurate, complete, and properly maintained.

Key Responsibilities:

• Collect, verify, and maintain candidate documents required for recruitment and processing.
• Prepare and organize documentation for candidates based on job and client requirements.
• Check documents for accuracy, completeness, validity, and consistency.
• Maintain proper physical and digital records of candidate files.
• Ensure timely submission and processing of required documents.
• Coordinate with candidates to collect missing or updated documents.
• Prepare forms, checklists, applications, letters, and other recruitment-related documents.
• Maintain document trackers and regularly update candidate records.
• Coordinate with internal recruitment and operations teams regarding documentation requirements.
• Follow up with candidates to ensure documents are submitted within required deadlines.
• Ensure confidentiality and secure handling of sensitive candidate information.
• Maintain proper filing systems and ensure documents can be retrieved easily when required.
• Assist in preparing reports related to documentation and candidate processing.
• Perform other documentation and administrative duties as assigned.

• Bachelor's degree in management, Business Administration, or a related field.
• 1–2 years of experience in documentation, administration, recruitment, or a related role.
• Strong attention to detail and accuracy.
• Good command of written and spoken English and Nepali.
• Proficiency in MS Office, particularly Word and Excel.
• Strong organizational and follow-up skills.
• Good communication and interpersonal skills.
• Ability to manage multiple documents and tasks within deadlines.
• Ability to handle confidential information professionally.