We are looking for a well-organized, responsible, and professional Office Secretary to support the smooth day-to-day operations of the office. The ideal candidate will be responsible for handling administrative tasks, coordinating office activities, assisting senior staff, and maintaining a welcoming and efficient work environment.
Key Responsibilities
- Oversee the day-to-day administrative and operational activities of the office.
- Professionally handle incoming and outgoing calls and direct them to the appropriate personnel or department.
- Welcome, assist, and coordinate with office visitors, clients, and guests in a professional manner.
- Coordinate with housekeeping staff to ensure the office premises remain clean, organized, and presentable.
- Provide administrative support to management and senior staff, including scheduling appointments, managing calendars, and preparing documents.
- Maintain and organize office records, documents, correspondence, and other administrative files.
- Manage office supplies and coordinate purchasing, inventory, and replenishment as required.
- Handle office-related errands, including document collection/delivery, banking or administrative tasks, and other assignments when required.
- Maintain accurate records of office expenses, visitors, supplies, and other relevant information.
- Facilitate effective internal communication and ensure important messages and information are communicated promptly.
- Assist in coordinating meetings, appointments, and office events when required.
- Identify and address routine office and administrative issues in a timely and efficient manner.
- Ensure compliance with company policies, office procedures, and administrative guidelines.
- Coordinate with different departments and team members to support smooth office operations.
- Perform other administrative and secretarial duties assigned by management.
