Office Secretary

We are looking for a well-organized, responsible, and professional Office Secretary to support the smooth day-to-day operations of the office. The ideal candidate will be responsible for handling administrative tasks, coordinating office activities, assisting senior staff, and maintaining a welcoming and efficient work environment.

Key Responsibilities

• Oversee the day-to-day administrative and operational activities of the office.
• Professionally handle incoming and outgoing calls and direct them to the appropriate personnel or department.
• Welcome, assist, and coordinate with office visitors, clients, and guests in a professional manner.
• Coordinate with housekeeping staff to ensure the office premises remain clean, organized, and presentable.
• Provide administrative support to management and senior staff, including scheduling appointments, managing calendars, and preparing documents.
• Maintain and organize office records, documents, correspondence, and other administrative files.
• Manage office supplies and coordinate purchasing, inventory, and replenishment as required.
• Handle office-related errands, including document collection/delivery, banking or administrative tasks, and other assignments when required.
• Maintain accurate records of office expenses, visitors, supplies, and other relevant information.
• Facilitate effective internal communication and ensure important messages and information are communicated promptly.
• Assist in coordinating meetings, appointments, and office events when required.
• Identify and address routine office and administrative issues in a timely and efficient manner.
• Ensure compliance with company policies, office procedures, and administrative guidelines.
• Coordinate with different departments and team members to support smooth office operations.
• Perform other administrative and secretarial duties assigned by management.

• Bachelor’s degree in Management, Business Administration, or a related field is preferred.
• Prior experience in office administration, secretarial work, front desk, or a similar role will be an advantage.
• Good communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic office applications.
• Professional, polite, and customer-oriented attitude.
• Ability to handle multiple tasks and work under pressure.
• Good attention to detail and record-keeping skills.
• Ability to maintain confidentiality and handle sensitive office information professionally.

Key Skills

• Office Administration
• Communication & Interpersonal Skills
• Documentation & Record Keeping
• Scheduling & Coordination
• MS Office
• Time Management
• Problem Solving
• Multitasking
• Professional Etiquette
• Teamwork

What We Offer

• Professional and supportive working environment
• Opportunities for learning and career development
• Exposure to administrative and organizational operations
• Competitive salary and benefits based on experience and capabilities