The Regulatory Officer is responsible for overseeing the company's compliance with all relevant regulations and standards governing its operations. This includes managing regulatory submissions, ensuring that products and processes meet the required legal and regulatory standards, and monitoring changes in regulations. The Regulatory Officer will work closely with internal departments, external regulatory bodies, and stakeholders to ensure ongoing compliance and minimize risks.
Roles and Responsibilities:
Regulatory Compliance Management:
- Develop and oversee the implementation of comprehensive food safety programs and policies that align with industry standards and regulatory requirements.
- Oversee the Food Safety (HACCP) Plan, risk assessments, and GMPs (Good Manufacturing Practices).
- Lead factory audit programs as per company requirement to verify adherence to certification standards and regulatory requirements.
- Manage strategic planning and daily operation of the Quality Control department, including coaching and mentorship of department members.
- Regularly inspect food processing areas, storage facilities, and equipment to identify potential hazards.
- Oversee quality audits, inspections, and certifications (ISO, HACCP, Halal, GMP, BRCGS).
- Coordinate 3rd party and FDA/USDA audits, leads investigations of quality concerns and complaints, and collaborate with both farming and manufacturing departments
- Support IPM (Integrated Pest Management) program management.
- Issuing warnings, notices, fines, or even closing businesses that do not comply with food safety regulations.
- Lead risk assessments and hazard analyses to identify potential food safety issues and develop effective mitigation strategies.
- Stay abreast of industry trends, best practices, and regulatory changes to ensure ongoing compliance and food safety leadership.
- Develop, maintain, and revise updates to all Quality and Food Safety SOPs.
Regulatory Risk Assessment and Mitigation
- Conduct regular audits and inspections across all facilities to ensure compliance with federal, state, and local food safety regulations
- Monitoring compliance with food safety regulations and standards.
- Develop efficient inspection procedures.
- Ensure that the QA/QC-Food Safety team produces work that is of the highest quality while ensuring maximum profitability, productivity, and efficiency
- Lead investigations with trend analysis, root cause analysis, corrective actions, and preventative actions into food safety incidents.
Reporting and Documentation:
- Prepare and submit regular reports on regulatory compliance, audit results, and risk assessments to senior management.
- Maintain accurate and detailed records of regulatory activities and compliance audits for internal tracking and external inspections.
- Prepare and deliver presentations to senior management regarding regulatory matters and proposed actions.
Continuous Improvement and Training:
- Review, maintain, and enhance factory resources to support personnel training and competency development, food safety, and quality management systems.
- Coordinate with cross-functional teams to set aligned standards and provide coaching around sanitation practices.
- Manage food safety training programs for employees at all levels, fostering a proactive food safety culture across the organization.
