Position: Receptionist (Recent Job)

Job Description

• Handle general secretarial functions including receiving visitors, incoming call management, electronic and physical mail management etc
• Maintain and update  attendance sheets for all staff on a regular basis
• Provide support to manage database of suppliers, quotation calls for various services, and preparation of comparison charts, follow ups etc. to confirm timely completion of procurement
• Handle and maintain professional communication via phone, e-mail, or any other medium
• Assist in procurement and issue of stationery to various divisions and maintain their proper records and maintenance of sundry equipment like mobile phone, telephone, calculators etc.
• Maintain office supplies, its inventories and coordinating deliveries
• Ensure general office maintenance like, housekeeping, pest control, hygiene, electrical and mechanical, sanitary and plumbing, space management, minor repairs (Carpentry, masonry, furniture, painting etc.)
• Help in maintaining effective cash management by making deposits and withdrawals of cash and cheque
• Perform duties such as photocopying, fax and mailing for other departments
• Collect revenue, bill and advertisement as and when necessary
• Receive and file incoming letters, documents
• Create, control, and monitor all administrative requirements of other departments
• Manage supply chain and resource requirements
• Record, compile, transcribe and distribute minutes of meetings
• This is not a complete statement of all duties and responsibilities of this post. The jobholder may be required to carry out other duties as directed by the Executive Director, responsibility level of which should not exceed those outlined above