Position: Executive Secretary (Recent Job)
- No. of Openings 1
- Category Front Desk/ Receptionist/ Secretarial
- Job Location 26
- Job Level Junior Level
- Salary Negotiable
- Desired Candidate Both(Female, Male)
- Experience 2 + years
- Expiry date Oct 31, 2021 (Expired)
Job Description
- Handle incoming calls and queries of Executive Director office.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the Executive Director and Compose letters and memorandum in response to incoming mail or calls.
- Add appointments / send reminders on respective appointments and invitations to Executive Director and alert Executive Director about cancelations or new meetings.
- Providing general office support in scanning, formatting, typing, translation, fax, email etc.
- Follow up on status of report and assignment with concern HOD's, if needed or requested by Executive Director.
- Make domestic and foreign travel arrangements: prepare itineraries, prepare and compile travel vouchers, maintain and travel records, renewal of licenses / passports, visas etc. for Executive Director.
- Coordinate recreational trips and activities of guests, when needed.
- Read and summarize reports of various documents, required by management on management’s instruction.
- Conduct Research and prepare analysis report.
- Prepare statistical reports on request of Executive Director.
- Prepare agenda for meetings if needed.
- Prepare confidential and sensitive documents.
- Schedule meetings and arrange conference rooms as per meeting requirements.
- Arrange for outgoing mail and packages to be picked up.
- Determine matters of top priority and handle accordingly.
- Take and compile meeting minutes or dictation and circulate to all concerned.
- Plans events and volunteer activities as requested.
- Maintain hard copy and electronic filing system.
Job Specification
- Proven 2 years experience as an executive assistant/secretary or other relevant administrative support experience.
- In-depth understanding of entire MS Office suites.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- Professional level verbal and written communications skills.
- Good Interpersonal Skills.
This job has been expired
on 2021-10-31
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