Position: Finance and Administrative Associate (Premium Job)

Job Description

• Ensure that all payment to supplier are in accordance with relevant Ipas Nepal’s regulation.
• Assist in administering Ipas Nepal’s petty cash and reimbursement of staff expenses.
• Ensure that cheque books and invoices are well accounted for and are kept in safe and secure custody.
• Ensure required supporting documents of field expenses are received in regular interval.
• Assist during the internal and external audit.
• Ensure effective relationship with the stakeholders and act as a receptionist: answer the telephones in an appropriate, clear and friendly manner, takes and relays messages and forward calls, greets and directs office visitors, receive and sends correspondence.
• Arrange travel logistics for office staff, training participants and consultants including hotel reservation.
• Lead in maintenance of efficient records, storage of office inventory. Ensure supply of adequate stocks of stationeries and other supplies.
• Provide logistics support for workshops and trainings.
• Provide support to other staff; ensuring administrative information is accurate and up to date.
• Perform office equipment tasks such as making needed arrangement for services of telephone, emails/internet, arrange for repairs of office equipment and vehicle.
• Ensure that all organizational assets are accurately recorded and accounted. 
• Coordinates all administrative and secretarial support service for office.
• Take the charge of office upkeep and smooth functioning of the office utilities.

Job Specification

• Bachelor’s degree in Business or Public Administration, or any other relevant field of study.
• With 2 years or more experience in accounting, logistics and administrative function. Demonstrated skill in processing of invoices and vouchers, store and front desk management.
• Excellent computer skills (MS Office, Internet, email and Accounting software preferred) 
• Ability to understand and explain financial and administrative policies and procedures.
• Experience of supervising support staff.
• Experience of working in the development sector/ INGO and in challenging work environment.
• Good interpersonal and communication skill.
• Passion, enthusiasm, and interest in Ipas’s mission, honest and trustworthy, willing to engage and support non-financial and admin activities.
• Flexible to adapt to challenging work environment.
• Has strong written and spoken communications skills in English and Nepali language. 

Apply Instruction

For the position advertised eligible candidates are requested to visit Ipas global website to submit online application. 

Interested candidates should submit application along with up-to-date curriculum vitae.

In the application subject mention the position you are applying for.

Please submit your online application through the link given: 

https://ipas.wd5.myworkdayjobs.com/en-US/Ipas/job/Nepal-Kathmandu/Finance-and-Administrative-Associate_R201

Equal Opportunity and Commitment to Diversity 

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law. 

We value all staff and strive to make employment at Ipas enjoyable and satisfying. As part of our commitment, we will not tolerate any form of discrimination towards employees,  or applicants. 

Qualified women candidates and candidates particularly from disadvantaged and socially excluded/marginalized groups are strongly encouraged to apply.

Only short-listed candidates will be contacted for further selection process. Telephone inquiries will not be entertained. Canvassing at any stage of the recruitment process shall lead to automatic disqualification and Ipas Nepal reserves the rights on the final candidate selection.