Position: Executive Assistant (Hot Job)

Job Description

Reporting directly to the President and Executive Director (ED), the Executive Assistant (EA) provides executive support in an one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President and Executive Director. The Executive Assistant also serves as a liaison to the Executive Committee and senior management teams. The Executive Assistant must be creative and enjoy working within a small, research environment that is mission-driven, results-driven and development oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The major role of EA is to provide inputs in the following areas

Executive Support

• Completes a broad variety of administrative tasks for the President & ED including: managing active calendar of appointments; completing expense reports; Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the President and ED, with Board members, donors, Foundation staff, and others, on matters related to ED’s programmatic initiatives
• Carries out research activities, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Works closely and effectively with the ED to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ED’s ability to effectively lead the company
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Board Support and Liaison

• Assists board members with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format

Senior Management Liaison

• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans
• Communications, Partnerships, and Outreach
• Ensures that the President’s bio is kept updated and responds to requests for materials regarding the President and the organization in general
• Edits and completes first drafts for written communications to external stake holders

Strategic Initiatives

• Works with the Strategic Initiatives team in coordinating the President’s outreach activities
• Follows up on contacts made by the President and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgement letters from the President

Job Specification

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Education and Experience Requirements
• MBA preferably in Human Resource Management (HRM)
• Fresh Graduates are encouraged to apply
• Fulltime availability
• Experience and interest in internal and external communications, partnership development, and fundraising
• Efficient Nepali and English typing
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Excellent language abilities in both English and Nepali
• Knowledge of Email, Internet and Social Media

Apply Instruction

The committed and qualified candidates shall submit duly filled application form and other credentials in person to NDRI no later than 16 February, 2020.

Nepal Development Research Institute (NDRI)

Lalitpur, Nepal

Tel: +977-1-5554975, Fax: +977-1-5537362

URL: http://www.ndri.org.np