Position: Receptionist/Office Secretary (Recent Job)

Manage front office (reception) desk, including handling official calls (incoming and outgoing), maintenance of an effective filing system for all correspondence and receiving visitors;
Arrange appointments for the Country Director, Deputy County Director and other senior staff;
Coordinate the operational functions of the office through supervision of office cleaner, drivers, and office helpers;
Coordinate transportation management including vehicle movement, transportation reservations, coordination of driver activities, and review of monthly vehicle log-books;
Coordinate travel arrangements (domestic and international) including ticketing and booking hotel accommodations for IFES Nepal staff and international consultants;
Provide administrative and logistical support for IFES events (training programs, workshops, seminars etc.);
Provide with secretarial tasks including typing, translating, and formatting reports and documents;
Maintain an inventory of all office supplies, such as stationery items, toners and other consumable items, including procurement when needed;
Manage all official documents in a systematic filing system with the ability to produce documents in a timely manner; and
Assist the Administrative Manager in carrying out daily administrative functions and activities and perform other related tasks as required by the County Director.

High School (+2 or equivalent) qualification with secretarial management.
Previous experience in handling front office (reception), administrative support duties, ideally working for an International NGOs or organization preferred
Fluency in English and Nepali, both in written and verbal and excellent communication and translation skills; ability to type in Nepali preferred.
Strong computer skills in Microsoft Office (Word, Excel, e-mail, Internet, PowerPoint etc.).
Ability to show initiative, resourcefulness and complete tasks with minimal supervision.
Collaborative, team-oriented individual who is willing and capable of working independently where necessary.
Ability to prioritize, take direction, and remain organized while handling multiple tasks under tight deadlines.

This job has been expired on 2019-04-27

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