Position: Receptionist (Recent Job)

Job Description

• Attend the front desk of Digi Refrigeration in an excellent manner
• Greet clients and visitors; determines the purpose of each person’s visit and assisting clients in finding their way around the office by providing excellent customer service
• Assisting with a variety of administrative tasks including copying, faxing, taking notes 
• Answering phone calls in a professional manner, address complaints, company queries and routing calls as necessary; Maintain call logs and take messages and schedules appointments
• Answer, screen, and direct phone calls to internal staff
• Provide administrative and secretarial support to senior-level management of Digi Refrigeration
• Read and sort the incoming reports and correspondence; make a preliminary assessment and organize the documents accordingly; maintaining inward and outward register of official documents and distribute them when required to the concern parties
• Prepare memos, letters, and other important correspondences as & when required
• Assist in general correspondence such as typing letters & documents as required
• Arrange appointments of top-level management of Digi Refrigeration whenever necessary
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Operate office equipment, such as photocopier, printers, etc
• Provide support to Admin/Accounts unit in an administrating role as required for record-keeping
• Prepare quotations for vendors and prospective clients as directed by the Management
• Follow up with staffs, vendors, customers, parties as and when required by the management
• Perform other duties as assigned and delegated